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Human Resources Coordinator

2 months ago

Houston, United States Audubon Companies Full time

Audubon Engineering Solutions is seeking an HR Coordinator to join their HR team in our Houston, TX office. The HR Coordinator is responsible for providing administrative support to the Human Resources Department and function, reporting to the HR Business Partner. The position will assist with on-boarding, processing new hire paperwork, HRIS, personnel file maintenance and project work. The HR Coordinator must be able to work independently, maintain confidentiality and demonstrate sound judgment and initiative. This is a hybrid role with the opportunity to work remotely 1-2 days and in the Houston Corporate office 3-4 days a week. PRIMARY RESPONSIBILITIES: Administer and Track the Pre-Employment Process. Handle the background check process, ensuring all necessary documentation and approvals are obtained. Communicate results and next steps to hiring managers in a timely manner. Oversee and Manage HR Data Entry. Ensure accurate and timely entry of employee information into HRIS systems. Maintain and update personnel records, ensuring legal compliance, data integrity and confidentiality. Serve as a general point of contact for employee inquiries. Act as a primary point of contact for employees regarding HR-related queries (password resets, policy questions, etc.). Provide guidance and support to employees on HR procedures, addressing concerns and escalating issues as necessary. Assist in resolving employee issues by collaborating with other HR team members. Generate reports and provide data analysis to support HR operations and decision-making. Responsible for developing Requisitions through Applicant Tracking System (ATS) as they relate to the new hire process. Complete Form I-9, verify I-9 documentation and maintain I-9 files. Update HRIS database records and process transactions for new hires, terminations and other status changes. Process Employment Verifications in accordance with company policy. Update and revise job descriptions as needed. Promote and enforce adherence with Company policies, procedures and standards. Assist with benefit transactions and administration, as needed. Assist with HR Projects and administrative tasks as needed. Support the Human Resources Team. Additional tasks as assigned by HR Leadership. EXPERIENCE AND SKILL REQUIREMENTS: High School Diploma or GED required. Bachelor’s degree in Business, Human Resources or other related discipline is preferred. Familiarity with applicant tracking systems (ATS) and resume databases. 3+ years’ experience in HR or a related field including experience with HRIS platforms, ADP Workforce Now preferred. Experience working in a corporate office setting is preferred. General knowledge of Human Resource responsibilities and functions. Knowledge of labor laws and regulations (federal, state, and local). Ability to communicate effectively and courteously with individuals at all levels within the organization. Ability to maintain confidentiality in all work performed. Ability to multi-task and prioritize with high attention to detail. Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook. Excellent verbal and oral communication skills. Strong attention to detail, must take initiative and be self-motivated. Must have a professional customer service attitude with the ability to work in a fast-paced environment. #J-18808-Ljbffr