Human Resources/Office Coordinator

3 weeks ago

Washington, United States C&M Legal Search, LLC Full time
HR/Office Coordinator
Our client has an immediate opening for a HR/Office Coordinator in the Washington, DC office reporting to the Office Administrator. This position will work in collaboration with the Office Administrator providing efficient and confidential support for the management of human resources and office administration functions. The HR/Office Coordinator will be the first point of contact for managing all human resources and administrative questions from the office's attorneys and staff. Additionally, the HR/Office Coordinator will play a primary role for the office's visitor experience, leading various support functions to ensure a seamless experience. Finally, the right person will have event planning experience and assist in executing the office's events both in the office and offsite.

Essential Duties and Responsibilities
Recruiting
  • Partners with the firm's Office Administrator and assists with the hiring of Washington, DC office staff.
  • Administers the onboarding process for staff, which includes organizing and conducting new hire orientations.
Training
  • Assists with the development and facilitation of professional development training programs for staff.
  • Utilizes appropriate resources to meet local training and development needs for Assistants.
  • Supports the Talent Development team in coordinating and implementing training for attorneys.
HR Administration
  • Responds to day-to-day HR policy and operational questions.
  • Responsible for data management within Workday, the firm's HR information system.
  • Maintains employee personnel records.
  • Acts as a subject matter expert in time keeping processes, firm policies and procedures.
  • Processes terminations and conducts exit interviews.
  • Supports Directors in Human Resources with various projects as needed.
Employee Relations
  • Assists with the annual staff performance review process.
  • Provides support for employee relations activities including counseling, disciplinary actions, performance improvement plans, and terminations.
Office Administration - In collaboration with the Office Administrator, provides support for:
  • Outsourced business services which include mail, office services, catering/hospitality, and duplicating.
  • Coordinating office meetings and events.
  • Facilitating ergonomic evaluations.
  • Ensuring compliance with building rules and regulations/liaise with building management.
  • Ensuring office resource materials are updated.
  • Coordinating timely payment of office expenses.
  • Overseeing daily assistant services, workflow, back-up support, timecards and vacation requests.
Knowledge, Skills and Experience
  • 2-3 years of Human Resources experience, preferably in professional services, demonstrating a broad range of exposure to the major HR disciplines.
  • A Bachelor's degree is required.
  • Strong interpersonal skills, including the ability to work effectively in a consensus-driven organization and to create consensus-based support.
  • An unquestioned work ethic, willingness to "roll up your sleeves" and accept a wide variety of assignments as required and work closely with law students, associates, partners, colleagues and team members.
  • Superior presentation, writing, and verbal communication skills.
  • Outstanding relationship-building skills with the ability to collaborate equally well with senior administrative managers and staff, partners and associates across the Firm.

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