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Human Resources Coordinator

4 months ago

Washington, United States Peterson Institute for International Economics Full time

PETERSON INSTITUTE FOR INTERNATIONAL ECONOMICS


JOB DESCRIPTION

Job Title:       Human Resources Coordinator

Department:  Human Resources

Reports to:     Vice President for Operations and Chief Technical Officer 

FLSA (Fair Labor Standards Act) Status:    Permanent Employee / Full time


About PIIE

The Peterson Institute for International Economics is an independent nonprofit, nonpartisan research organization dedicated to strengthening prosperity and human welfare in the global economy through expert analysis and practical policy solutions. Areas of research include trade, macroeconomic policy, inequality, and global institutions like the WTO and IMF. The Institute’s award-winning work is cited regularly in major news outlets. Join a creative and growing communications team that takes pride in producing news-driven, fact-based, and engaging content for international policymakers, journalists, global business leaders, educators and students, and the general public.


Position Summary

The Institute is seeking a passionate and dedicated full-time HR Coordinator. As the HR Coordinator, you will play a key role in various human resources functions, including recruitment, onboarding, employee relations, and HR administration and compliance. You will work closely with employees and management to ensure a positive employee experience and the smooth operation of HR processes.


RESPONSIBILITIES


  • Assist with recruitment activities, including job postings, candidate screening, and scheduling interviews.
  • Coordinate the onboarding process for new hires, including paperwork, background checks, and orientation.
  • Maintain employee records and HR databases, ensuring accurate and up-to-date information.
  • Manage employee benefits programs, including health insurance, retirement plans, and other employee benefits. Process any required benefit forms, communicate benefit options to employees, and serve as the main point of contact for benefit-related inquiries.
  • Works with the accounting department with the payroll process including the processing of timesheets and leave requests.
  • Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
  • Assist with employee relations matters, including resolving conflicts and providing guidance and support.
  • Handle employee inquiries and provide information on HR policies and procedures.
  • Support Management with the performance review process, including coordinating performance reviews and maintaining performance documentation.
  • Assist with employee training and development initiatives.
  • Stay updated on labor laws, regulations, and industry best practices to ensure company-wide compliance. Assist in developing and implementing HR policies and procedures, conduct audits, and ensure proper documentation and record-keeping practices. Ensures compliance with government-mandated rules and regulations including Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA) Family and Medical Leave Act (FMLA), Health Insurance Portability and Accountability Act (HIPPA), and other applicable HR laws.


QUALIFICATIONS


  • At least 5 years of experience in HR, preferably in a nonprofit organization
  • Bachelor’s Degree in Human Resources, Business Administration, or related field – additional experience and certifications can substitute for this requirement
  • Knowledge of HR processes and employment laws and regulations
  • Proficient in the use of online technologies such as (but not limited to): Microsoft Office 365 Suite, Zoom, ADP Total Source, or other HRIS platforms
  • Ability to work independently with strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to handle sensitive and confidential information with discretion


Preferred Qualifications:


  • Current SHRM-CP, SCP, SPHR, PHR or related human resource certification
  • Experience using ADP or similar HR software


BENEFITS

 

PIIE offers highly competitive health and retirement savings benefits. PIIE also supports significant subsidies for tuition in education and training programs related to the employee’s work or international economics.

Retirement Accounts: After one year of employment, employees are eligible for the Institute's retirement plan. In this plan, the Institute contributes 10 percent of the employee’s salary each month to an account with TIAA/CREF. The employee will be 50 percent vested after two years of service and fully vested after three years. Once the employee is fully vested the Institute’s contribution in the employee’s account belongs to the employee even after termination. 

 

Employees may also participate in a 403(b) voluntarily. The employee determines the contribution amount, which is then withheld from each paycheck and deposited into a retirement account.

 

Vacation/Sick Leave: Vacation leave (3 weeks) is for full-time employees and begins to accrue on their first day of employment. Sick leave (12 days) is granted to full-time employees for illness or injury, or a doctor's appointment.   

 

Holidays: Unless otherwise specified, the holiday will be observed on the day designated by the Federal Government. 

 

Additional benefits programs focused on wellness and work/life balance. Eligible employees may participate in:

·      Medical Insurance

·      Dental Insurance

·      Vision Insurance

·      Short Term Disability Insurance

·      Long Term Disability Insurance

·      Life and AD&D Insurance

·      Supplemental Life Insurance

·      Tuition Reimbursement

·      Commuter Subsidy

·      Flexible Spending Account

·      Health Savings Account

·      Health Advocate

·      Parental Leave

·      EAP



PHYSICAL DEMANDS

This person will typically sit at a desk for extended periods of time throughout the day and use a computer to include monitor, mouse, and keyboard. Some walking to and from various offices, and the printer will be required. Occasionally you may be expected to lift boxes of up to 25 lbs. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment is a moderately open one with a combination of cubicles and offices. The noise level is quiet. The office, lavatories and building are all handicapped accessible. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (Hybrid work currently in place at PIIE).

WORK SCHEDULE

Monday through Friday – 40 hours per week. Must be able to work a flexible schedule based on the needs of the business.

Please submit your cover letter (including salary expectations), and resume to hr@piie.com. Cover letter and salary requirements.

No Calls Please.


PIIE is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity or expression, or any other protected status under applicable law.