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Technical & Marketing Administrative Assistant

4 months ago

Hazleton, United States GeoSonics Full time
Vibra-Tech Engineers, Inc., a seismic consulting company, is seeking a Technical & Marketing Administrative Assistant to join our team at our Hazleton, Pennsylvania location.

As the Technical & Marketing Administrative Assistant, you will be responsible for providing administrative support for the Technical Services and Engineering Group and Marketing Department.

Who We Are:

Vibra-Tech Engineers, Inc. uses web-based technology and innovative remote monitoring systems to measure vibration and environmental data. Our seismic consulting services are in used in the construction, mining and energy industries. With over 75 years in business, Vibra-Tech Engineers, Inc. is an industry leader - proud of our expertise and experienced team of professionals.

What We Offer You:

Comprehensive benefits are offered, including medical insurance at little or no cost, including spouse and family coverage, vision and dental, life and long-term disability insurance, generous 401(k) contributions and profit-sharing opportunities, holidays and vacation.

What You'll Be Doing:
  • Develop and coordinate shared calendar for Senior VP and Marketing Coordinator
  • Facilitate weekly status meetings and provide daily updates on upcoming meetings and appointments
  • Provide assistance with daily tasks, report generation, populating applications, billing, as well as expense collection and submission
  • Make travel arrangements, including flights, hotel and car rentals
  • Oversee renewal applications for professional licenses and annual registrations
  • Develop technical and marketing PowerPoint presentations
  • Distribute exhibit and promotional materials
  • Assist in coordinating event logistics, including communications, data collection, packing and shipping materials
Your Background and Experience:
  • Bachelor's degree or related office experience
  • Solid knowledge of Microsoft Office and Google Suite
  • Proficient with applications, such as Adobe Acrobat, GoToMeeting, MailChimp, Keep, and Smartsheets
  • Highly organized with attention to detail
  • Ability to multi-task in a fast-paced environment while working independently or in collaboration with others
  • Strong analytical and problem-solving skills
  • Possess strong interpersonal skills and a professional and courteous demeanor