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Administrative Coordinator

2 months ago

Hazleton, Pennsylvania, United States Nautical Ventures Marine LLC Full time
Job Overview

As an integral part of Nautical Ventures Marine LLC, the Office Manager will ensure the seamless and effective functioning of our office environment. This role encompasses a variety of administrative and managerial responsibilities, aimed at fostering a productive workplace.

Key Responsibilities:

  • Operational Management: Supervise daily office activities, including the management of administrative personnel to guarantee efficient task completion.
  • Facility Oversight: Oversee office facilities, including space management, maintenance, and procurement of supplies to create an optimal work environment.
  • Policy Development: Formulate and implement office policies and procedures to maintain an organized and efficient workplace.
  • Scheduling Coordination: Organize and manage meetings, appointments, and events for staff and clients as required.
  • Communication Facilitation: Act as the primary point of contact for internal and external communications, addressing inquiries and managing correspondence.
  • Inventory Management: Oversee office supply inventory, ensuring timely orders and cost-effective procurement practices.
  • Vendor Management: Collaborate with vendors and service providers, ensuring contracts are upheld and services align with company standards.
  • Financial Oversight: Assist in budget formulation, monitor expenditures, and track office-related financial activities.
  • Employee Onboarding and Offboarding: Manage the onboarding process for new hires, including workspace preparation and training, as well as the offboarding process for departing staff.
  • Record Maintenance: Ensure accurate recordkeeping of office operations, contracts, and personnel documentation.
  • Health and Safety Compliance: Uphold health and safety regulations, conduct safety drills, and implement emergency protocols.
  • Technical Support: Work alongside IT personnel to address technological needs and troubleshoot equipment issues.

Qualifications:

  • High school diploma or equivalent (Associate's or Bachelor's degree preferred).
  • Demonstrated experience in office management or a comparable administrative role.
  • Exceptional organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and office management applications.
  • Strong communication and interpersonal skills.
  • Effective problem-solving and decision-making capabilities.
  • Detail-oriented with a commitment to maintaining an organized office.
  • Leadership experience and supervisory skills.
  • Knowledge of workplace health and safety standards.
  • Trustworthy and ethical, capable of handling sensitive information with discretion.

Benefits Offered:

  • Comprehensive health, dental, vision, and life insurance
  • Employee discounts
  • Paid time off
  • 401k retirement plan

Position Type:

This is a full-time role with standard business hours, typically Monday through Friday. Flexibility may be necessary to accommodate special projects or office requirements.

Equal Opportunity Statement:

Nautical Ventures Marine LLC is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind.

Disclaimer:

This job description is not exhaustive and may be subject to change at any time. Management reserves the right to assign or reassign duties and responsibilities as needed.