Accounting/Payroll Officer

3 weeks ago

Minneapolis, United States CareerBuilder Full time

Highly responsible administrative work in assisting fiscal management and payroll management programs. The Payroll/Accounting Officer position performs work of considerable difficulty in providing a full range of administrative support and office management functions.

Upon successful completion of probation, this position may be considered for a hybrid work schedule.
This position performs a variety of duties of varying difficulty. You will have the opportunity to multitask, work independently, and partner with internal and external stakeholders.
Under general supervision of the Fiscal Director, duties may include but not be limited to:
Performs a combination of payroll, accounting, and administrative support duties involving specialized knowledge of states payroll system, and accounting and financial records.
Responsible for maintaining a large and complex payroll program.
Processing and approval of statewide payroll using payroll software (SEMA4).
Serves as liaison and trainer to regional Office Managers to ensure coordination of their payroll and accounting duties and;
Assisting regional Office Managers and employees with payroll and accounting questions
Obtains vendor numbers for new accounts to ensure accurate and timely payment of invoices.
Reviews employee expense documents for accuracy; process expense documents for payment
Create purchase orders and processing invoices in states accounting system; ordering office supplies; answering and directing incoming phone calls; opening and distributing mail.
Examples of Work
Directs the payroll functions of the agency to ensure timely and accurate processing of payroll and adequate payroll records and fiscal controls are maintained.
Maintains payroll information by collecting, calculating, and entering data into the payroll system and may retrieve payroll data as necessary.
Maintains payroll operations by following policies and procedures, and reporting needed changes. Maintains employee confidence and protects payroll operations by keeping information confidential.
Codes, prepares, and processes encumbrance documents for the central office.
Approves and prepares invoices for payment with the proper appropriation, fund, object code and activity code.
Provides high professional skills for the financial operation of the department consistent with the appropriate state laws and regulations so that state funds are utilized in an efficient and effective manner.
Processes vendor information and coordinates correspondence with vendors as well as processing direct pay permit/tax exempt forms as necessary;
Provides coordination with MMB relating to financial matters so that appropriate staff are informed as to matters pertaining to policies, and procedures.
Resolves payroll discrepancies by collecting and analyzing information and interacting with the Human Resources Manager and Minnesota Management and Budget (MMB).

Extensive knowledge of the department's accounting structure and extensive knowledge of accounting principles and practices.
Thorough knowledge of the state's appropriation, budgetary, and accounting systems.
Ability to independently carry out department objectives with only limited supervision.
Ability to prepare and interpret complex fiscal records and reports, recognize problems, and effect solutions.
Ability to establish and maintain effective working relationships with managers, public, and other employees.
Knowledgeable in laws and procedures for payroll, taxation, and compensation including FLSA;
Required Qualifications:
Completion of High School or equivalency
Four years of administrative office support experience that includes budgeting, purchasing, personnel/payroll, or an equivalent combination of education and experience.
Preferred Qualifications:
Completion of a bachelors degree in accounting, Business, Finance, or related field
At least two years of payroll, accounting, or finance experience in a medium to large sized organization in the public sector
Experience with fiscal management
State of Minnesota systems experience (SEMA4, SWIFT)

#J-18808-Ljbffr

  • Accounts Payable

    3 days ago

    Minneapolis, United States THE RIGHT STAFF Full time

    Maintain vendor records, while reviewing and verifying all Payment Request Forms and supporting documentation Entering purchase invoices into accounting system Maintain codes and all special calculations in ADP, and coding payroll expenses to grant f Accounts Payable, Accountant, Payroll, Accounting, Staffing

  • Accountant/Office Manager

    1 week ago

    Minneapolis, United States Procellis Technology Inc Full time

    Procellis Technology's Accountant/Office Manager plays a crucial role in the organization by seamlessly blending the disciplines of accounting and office management to ensure smooth operational flow. The Accountant/Office Manager oversees the daily financial transactions of the company, including payroll processing, invoicing, and tracking accounts...

  • Payroll Specialist

    15 hours ago

    Minneapolis, United States Robert Half Full time

    scheduled bi-weekly payroll and occasional off-cycle payrolls.approved timecards for accuracy and adherence to policy.and audit payroll for accuracy of payable hours, commissions, bonuses, employee changes, deductions, tax withholdings, and for compliance of federal, state, and local regulations.with payroll preparation process.with garnishment processing...

  • Payroll Specialist

    8 hours ago

    Minneapolis, United States Robert Half Full time

    scheduled bi-weekly payroll and occasional off-cycle payrolls.approved timecards for accuracy and adherence to policy.and audit payroll for accuracy of payable hours, commissions, bonuses, employee changes, deductions, tax withholdings, and for compliance of federal, state, and local regulations.with payroll preparation process.with garnishment processing...

  • Payroll Specialist

    2 hours ago

    Minneapolis, United States Robert Half Full time

    scheduled bi-weekly payroll and occasional off-cycle payrolls.approved timecards for accuracy and adherence to policy.and audit payroll for accuracy of payable hours, commissions, bonuses, employee changes, deductions, tax withholdings, and for compliance of federal, state, and local regulations.with payroll preparation process.with garnishment processing...

  • Payroll Manager

    2 weeks ago

    Minneapolis, United States American Refugee Committee Full time

    Payroll Manager April 2024 | Minneapolis/ Hybrid | Full-Time Hello Hello! So youre interested in joining us? Welcome, were happy youre here. When you Join Alight, youll find A team with deep experience in co-designing solutions that create new v Payroll, Manager, Finance Director, Accounting, Staff, Audit

  • Office Coordinator

    2 weeks ago

    Minneapolis, United States Res-Care, Inc. Full time

    Our Company SpringPath Mental Health Services Overview Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office...

  • Payroll Technician

    4 weeks ago

    Minneapolis, Minnesota, United States City of Minneapolis Full time

    Position Description As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis. The Payroll Technician...

  • office coordinator

    2 weeks ago

    Minneapolis, Minnesota, United States BrightSpring Health Services Full time

    OFFICE COORDINATORJob LocationsUS-MN-MINNEAPOLISID Line of BusinessSpringPath Mental Health ServicesPosition TypeFull-TimePay MinUSD $21.00/Hr.Pay MaxUSD $21.00/Hr.Our CompanySpringPath Mental Health ServicesOverviewAre you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from...

  • Grant Accounting Specialist

    2 days ago

    Minneapolis, United States Native American Community Services Full time

    Job Description Job Description SUMMARY: The Grants Accounting Specialist will be an integral part of the finance and grant teams, focusing on grant budget tracking, payroll allocations, grant budget to actuals tracking, and grant invoicing. This position will work closely with the program and grant management team to provide the necessary financial...

  • Grant Accounting Specialist

    3 weeks ago

    Minneapolis, United States Native American Community Full time

    Job DescriptionJob DescriptionSUMMARY: The Grants Accounting Specialist will be an integral part of the finance and grant teams, focusing on grant budget tracking, payroll allocations, grant budget to actuals tracking, and grant invoicing. This position will work closely with the program and grant management team to provide the necessary financial...

  • Grant Accounting Specialist

    1 week ago

    Minneapolis, United States Nacc Healthcare Full time

    SUMMARY: The Grants Accounting Specialist will be an integral part of the finance and grant teams, focusing on grant budget tracking, payroll allocations, grant budget to actuals tracking, and grant invoicing. This position will work closely with the program and grant management team to provide the necessary financial information and analysis to maximize the...

  • Payroll Specialist with related HR Duties

    1 week ago

    Minneapolis, United States Allied National Services Full time

    Join Our Team as a Payroll Specialist at Allied National Services! Are you meticulous, numbers-driven, and ready to make a significant impact? At Allied National Services, we're on the lookout for a dedicated Payroll Specialist to play a crucial role in our accurate and punctual payroll processes. Your expertise in Excel, QuickBooks, and ADP Payroll software...

  • Payroll Specialist with related HR Duties

    2 days ago

    Minneapolis, United States Allied National Services Full time

    Join Our Team as a Payroll Specialist at Allied National Services! Are you meticulous, numbers-driven, and ready to make a significant impact? At Allied National Services, we're on the lookout for a dedicated Payroll Specialist to play a crucial role in our accurate and punctual payroll processes. Your expertise in Excel, QuickBooks, and ADP Payroll software...

  • Accountant

    5 days ago

    Minneapolis, United States Creative Financial Staffing Full time

    This is a part-time (20-25 hours/week) position at this time, though there could be the potential for FTE hours in the future. Our start-up client is seeking an individual to assist their growing organization by joining their 3 person accounting team as a part-time staff accountant. The staff accountant position is responsible for performing accounting...

  • Senior Accountant

    4 weeks ago

    Minneapolis, United States SPS Commerce Full time

    Description SPS Commerce is growing- We are looking for a Senior Accountant to join our Finance team. In this role you will play an important part in administering our global stock plan, ensuring accuracy, compliance and effective communication with our employees. This role offers an opportunity to work in a dynamic environment and make a...

  • Senior Payroll, Benefits, and Human Resources Associate Director

    15 hours ago

    Minneapolis, United States Robert Half Full time

    Title: Senior Payroll, Benefits, and Human Resources Associate DirectorLocation: DT MinneapolisDepartment: Human Resources Reporting to: HR Managing DirectorWork Model: Hybrid (3 days in office, anchor day on Thursdays)Job SummaryWe are in search of an adaptable and reliable individual to serve as a key member of our client's HR team, overseeing vital...

  • Senior Payroll, Benefits, and Human Resources Associate Director

    2 weeks ago

    Minneapolis, United States Robert Half Full time

    Title: Senior Payroll, Benefits, and Human Resources Associate DirectorLocation: DT MinneapolisDepartment: Human Resources Reporting to: HR Managing DirectorWork Model: Hybrid (3 days in office, anchor day on Thursdays)Job SummaryWe are in search of an adaptable and reliable individual to serve as a key member of our client's HR team, overseeing vital...

  • Senior Payroll, Benefits, and Human Resources Associate Director

    2 weeks ago

    Minneapolis, United States Robert Half Full time

    Title: Senior Payroll, Benefits, and Human Resources Associate DirectorLocation: DT MinneapolisDepartment: Human Resources Reporting to: HR Managing DirectorWork Model: Hybrid (3 days in office, anchor day on Thursdays)Job SummaryWe are in search of an adaptable and reliable individual to serve as a key member of our client's HR team, overseeing vital...

  • Charter School Accounting Manager

    2 weeks ago

    Minneapolis, United States Charter School Business Management Full time

    Job DescriptionJob DescriptionSalary: $45-$55 HourlyWhy Join Us:We believe our team members are our greatest company asset and value them as such! Our staff are all strong team players who thrive in an entrepreneurial environment.CSBM: Charter School Business Management believes every child deserves a quality education. Recognizing the potential of the...