office coordinator

3 weeks ago

Minneapolis, Minnesota, United States BrightSpring Health Services Full time


OFFICE COORDINATOR

Job Locations

US-MN-MINNEAPOLIS

ID

Line of Business

SpringPath Mental Health Services

Position Type

Full-Time

Pay Min

USD $21.00/Hr.

Pay Max

USD $21.00/Hr.

Our Company

SpringPath Mental Health Services



Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today*



Responsibilities

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Essential Job Responsibilities:

  • Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
  • Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
  • Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
  • Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
  • Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
  • Collect PCard receipts from cardholders weekly and reallocate expenses as required
  • Assist with processing of client funds requests as required
  • Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
  • Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
  • Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
  • Ensure business documents are retained as per policy
  • Performs other duties as assigned


Qualifications
  • Two years of related office management or bookkeeping experience
  • Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
  • Experience in managing systems, processes, and people
  • Must be able to work independently as well as part of a team
  • Capable of working responsibly with highly confidential information
  • Must meet all agency requirements for pre- employment as required by Company and/or State regulations

Education:

  • Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Certificates, Licenses, Registrations:

  • Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)



About our Line of Business

SpringPath Mental Health Services is a leading agency in providing recovery-oriented and psychiatric rehabilitation services. Our agencies provide care and treatment for clients who are experiencing significant mental health/psychiatric symptoms, who are demonstrating significant functional impairments, and who may have co-occurring chemical dependency. Founded on the core principles and values of hope, partnership, choice and self-direction, our program and services help individuals develop the skills and access the resources needed to increase their capacity to be successful and satisfied in the living, learning, working and social environment of their choice. Services provided include Intensive Residential Treatment Service (IRTS), Assertive Community Treatment (ACT), with a focus on the evidence-based practices of Integrated Dual Disorder Treatment, Psychiatric Rehabilitation, Supported Employment and Cognitive Behavioral Therapy. The cornerstone of our work is the relationship with the person served during the recovery process. For more information, please Follow us on Facebook.

Salary Range

USD $21.00 / Hour

Res-Care, Inc., dba BrightSpring Health Services ("ResCare"), is an Equal Opportunity Employer. ResCare does not discriminate against any person on the basis of gender, race, color, national origin, religion, disability, age, veteran status, gender identity or sexual orientation in admission, treatment, or participation in its programs, services and activities, or in employment, or on the basis of gender in its health programs and activities.

  • Office Manager

    6 days ago

    Minneapolis, Minnesota, United States Element Materials Technology Full time

    Office ManagerJob LocationsUS-MN-MinneapolisID OverviewElement has an opportunity for an Office Manager to provide customer support and general administrative support to lab operations. ResponsibilitiesOperate at the front desk to greet incoming visitors and log them in, issue visitor badges, etcAnswer incoming calls and direct them as necessaryCoordinate...

  • housing coordinator

    4 weeks ago

    Minneapolis, Minnesota, United States BrightSpring Health Services Full time

    HOUSING COORDINATORJob LocationsUS-MN-MINNEAPOLISID Line of BusinessSpringPath Mental Health ServicesPosition TypeFull-TimePay MinUSD $22.50/Hr.Pay MaxUSD $22.50/Hr.Our CompanySpringPath Mental Health ServicesOverviewThe Housing Coordinator is responsible for the management of the Transitional Housing Program.ResponsibilitiesConvey a positive attitude...

  • Engagement Officer

    1 month ago

    Minneapolis, Minnesota, United States Hennepin County Medical Center Full time

    Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical...

  • Media Operations Coordinator

    5 days ago

    Minneapolis, Minnesota, United States StarTribune Full time

    The Star Tribune is the Upper Midwest's largest news organization, with audience numbers consistently in the top five in the country amongst regional and national peers. Building on an extraordinary legacy that includes seven Pulitzer Prizes and hundreds of other awards, the Star Tribune is an unrivaled force for journalistic excellence in Minnesota. It is...

  • Environmental Health and Safety Coordinator

    2 weeks ago

    Minneapolis, Minnesota, United States MARS Solutions Group Full time

    MARS Solutions Group is looking for an experienced Environmental Health and Safety Coordinator for a client located inMinnetonka, Minnesota, USA.Our client is a well-known Water technologies and organization seeking bright, tech-savvy talent. ClientIndustry:Water technologies. Location: Minnetonka, Minnesota USA Job Type: Onsite Job Title: Environmental...

  • Risk Management Coordinator

    1 month ago

    Minneapolis, Minnesota, United States Mortenson Construction Full time

    ABOUT MORTENSONAs a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. SUMMARYMortenson is looking for a Risk Management Coordinator to support the risk management department with...

  • Patient Services Coordinator, Emergency Department

    2 weeks ago

    Minneapolis, Minnesota, United States Hennepin County Medical Center Full time

    Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical...

  • Coordinator, Farm to School Program

    1 day ago

    Minneapolis, Minnesota, United States Ag Jobs Full time

    Below is specific information for you to consider about this position.Job Title: Coordinator, Farm to School Program and Requisition ID number: 101234Close Date: 11:59 PM on 04/19/2024 Organizational Unit: CWS, Wellness Site: Nutrition Center FTE: 1.000; 52 wks; this is based on full-time equivalency with 1.0 being full timeUnion: AMP(42) Functional Area:...

  • Sales Enablement Coordinator

    5 days ago

    Minneapolis, Minnesota, United States StarTribune Full time

    The Star Tribune is the Upper Midwest's largest news organization, with audience numbers consistently in the top five in the country amongst regional and national peers. Building on an extraordinary legacy that includes seven Pulitzer Prizes and hundreds of other awards, the Star Tribune is an unrivaled force for journalistic excellence in Minnesota. It is...

  • Development Grants Coordinator

    2 weeks ago

    Minneapolis, Minnesota, United States City of Minneapolis Full time

    Position Description The Development Grants Coordinator is responsible for providing grant administration services to the City's Community Planning and Economic Development (CPED) Department, State and local development grantors (the "Grantors"), and the real estate development community. This position ensures that the City is able to draw down awarded...

  • Content Creator and Social Media Coordinator Lutefish

    2 weeks ago

    Minneapolis, Minnesota, United States Wenger Corporation Full time

    Job DetailsJob Location Minneapolis, MN - Minneapolis, MNRemote Type Hybrid Travel Percentage MinimalJob Shift Office HoursDescription This is a Hybrid Position which requires occasional travel for meetings to Minneapolis. The hybrid schedule includes a working schedule where you would alternate between working remotely and with the Lutefish team and...

  • Education Coordinator

    4 weeks ago

    Minneapolis, Minnesota, United States VuMedi Full time

    About VuMedi:VuMedi is a healthcare video education network used by over 600,000 providers around the world. VuMedi works with world renowned key opinion leaders, hospitals and societies to distribute timely and critical education in the ever changing health care world. Ultimately, our mission is to help clinicians make optimal patient care decisions through...

  • Senior Administrative Assistant

    1 month ago

    Minneapolis, Minnesota, United States Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?Serve as the Executive Assistant to Chief Compliance Officers of the U.S. Wealth Management division in the day-to-day management of the department proactively providing effective administrative support to the Compliance department, including Compliance Directors, Managers, and other department members.What...

  • traffic specialist

    1 month ago

    Minneapolis, Minnesota, United States Olympic Steel Full time

    The Traffic Coordinator is responsible for supporting/coordinating activities related to the traffic process, such as pre-notification of inbound material, Scheduling of Inbound material for receiving. Maintaining an overview of the flow of trucks in and out of the facility. Monitoring phones. Maintain Dock Schedule daily. Daily planning, scheduling, and...

  • Part-Time Administrative Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States tapwage Full time

    Job TitlePart-Time Administrative AssistantLocationMinneapolis, MNJob DescriptionAre you organized, detail-oriented, and ready to play a key role in the success of a dynamic property management company? Join Cities Management, an Associa company, as a part-time Administrative Assistant and contribute to the efficient operations of our growing portfolio. We...

  • Legal Administrative Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron, a Midwest-based law firm, is seeking an organized and detail-oriented Legal Administrative Assistant to join our Minneapolis office.Overview:The ideal candidate is a high performer who can multi-task and manage multiple priorities. The position will perform legal administrative support for assigned attorneys with a focus on...

  • Legal Administrative Assistant

    3 weeks ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron, a Midwest-based law firm, is seeking an organized and detail-oriented Legal Administrative Assistant to support our Bismarck practice. We will consider candidates interested in working from our various office locations (Bismarck, Des Moines, Fargo, Madison, and Minneapolis). Overview:The ideal candidate is a high performer who...

  • Client Services Account Manager

    1 month ago

    Minneapolis, Minnesota, United States Radius Global Solutions Full time

    Position Title: Client Services Account Manager Home Department: Client Services Reports To: VP of Client Services/Director of Client Services Location: Corporate Sites/Remote FLSA Class: Exempt, Full-time Revision Date: 3/18/19 SummaryThe Client Services Account Manager provides support to key clients and serves as the point of contact for company/client...

  • Financial Analyst

    1 week ago

    Minneapolis, Minnesota, United States Capella University Full time

    Financial AnalystlocationsMinneapolis, MNVA Herndon (Corporate)time typeFull timejob requisition idR23779The Financial Analyst is responsible for supporting senior management in analyzing and monitoring the Company's performance. Supports the creation and communication of the annual budget, quarterly financial and operational forecasts, and various ad-hoc...

  • Senior Technical Instructor, Transmission

    7 days ago

    Minneapolis, Minnesota, United States Xcel Energy, Inc. Full time

    Position SummaryProvide professional safety/technical training consulting across the Company/Enterprise. Utilize systematic approaches to training to develop and maintain training materials. Design evaluation instruments and analyze trainee and stakeholder feedback for program improvements. Position may require extended periods of time at the customer site....