Office Manager

1 week ago

Franklin, United States Russell Tobin Full time

Russell Tobin + Associates is currently seeking a Office Manager. This is a 6+ months contract with potential for extension/conversion for successful contractors

Position: Office Manager

Location: Franklin, TN 37067

Duration: 6+ months, with possible extension

Pay rate: $32.00-34.00/hr on W2

JOB SUMMARY:

Key job responsibilities (Duties):

  • This position will be responsible for providing basic support to all departments of our business in our Administration Center of Excellence.
  • We are seeking a goal-oriented, self-motivated individual to join our team and become a key part of our team.
  • Moreover, our organization enjoys a very collaborative, team-oriented environment, where everyone works together to advance shared goals.
  • The ability to thrive in this kind of environment is just as essential as attitude and drive.

Job Functions:

  • Ensuring the office runs in an orderly and efficient fashion
  • Conducting the reception area including greeting guests, facilitating incoming phone traffic, distributing incoming mail, sending outgoing mail and overnight shipments
  • Maintaining schedule of conference room and conference call line availability.
  • Ensure that conference rooms are presentable prior to meetings, along with setting up audio and video for regular video conference meetings
  • Manage relationships with vendors, building management, and service providers
  • Ensuring that common areas are tidy, and the supply room is well stocked
  • Responsible for planning office social events, including managing budget
  • Coordinate with IT department on all office equipment matters, ensuring all staff are adequately equipped, both on-site and remotely
  • Assisting the business with various duties including travel arrangements, expense reports, online billing, presentation preparation, mailing of invoices, archiving and retrieval of documentation and other administrative tasks as needed
  • Collaboration with UMG HR to ensure smooth on-boarding and off-boarding of employees
  • Liaise with UMG HR on low-level HR related matters

Skills:

  • Working knowledge of Microsoft Office suite (Excel, Word, Outlook, and PowerPoint)
  • 2-4 years as an office manager, executive assistant, or similar
  • Excellent verbal and written communication skills
  • Strong organization, problem-solving, analytical, and time management skills
  • General work experience within the Entertainment/Music Publishing industry preferred

About:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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