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Property Administrator

2 months ago

Annapolis, United States Thomas Park, M.D. & Associates, PC Full time
About Thomas Park

Thomas Park is a full-service commercial real estate firm offering alternative investment strategies and third-party commercial real estate services.

Our Core Values

Balance: We work hard but understand there is a life outside of work that will support a healthy balance. Work smart and do what is necessary to get the job done right. Valuable output is the greatest measure, not hours put in.

Act with Integrity: In all that we do, we act ethically. We are committed to each other, our investors, tenants, and vendors.

Strive for Excellence: Invest in personal growth, training, and lifelong learning. Demand results, solve problems, and communicate clearly.

Inclusion: We are committed to creating a long-lasting culture of equality where everyone feels safe to be their true selves. Be compassionate, trust one another and use "we" vs. "I".

Embrace Change: Embrace new ideas and tackle problems from multiple angles. Utilize technology on a consistent basis.

About the Role

We are seeking a highly organized and proactive Property Administrator to support our VP of Healthcare. This role involves a variety of administrative functions related to our owned Asset portfolio in the healthcare space. The ideal candidate will have a strong background in property administration and a passion for the real estate industry.

Job-Type: Full-time, non-exempt

Hours: Monday-Friday 8 AM- 5 PM

Job Responsibilities

Administrative Support:

Assist the VP of Healthcare with daily administrative tasks, including scheduling meetings, managing calendars, and preparing reports.

Handle correspondence, phone calls, and emails, ensuring timely and professional communication.

Prepare service and one-time contracts under the direction of the Property Management team. Supports the team in performance oversight of all service contractors who perform contract services.

Maintain and organize digital property files and records as instructed to ensure continuity.

Supplement support of automated digital systems in the collection and management of Certificates of Insurance (COIs) from tenants and vendors, ensuring compliance with company policies.

Property Management:

Code invoices daily with an understanding of building operations for review and approval of Property Managers. Assist in the preparation and distribution of property-related documents, such as CAM Reconciliation letters, rent commencement letters, and any other necessary correspondence.

Track and manage property-related documents including inspection reports, contact lists, and other building information.

Support maintenance team by monitoring and following up on work orders that are managed by a digital work order system, Yardi Facility Manager.

Tenant Relations:

Serve as a point of contact for tenants, addressing inquiries and resolving issues promptly and professionally.

Project Coordination:

Support the VP of Healthcare in managing property improvement projects, including liaising with contractors and vendors to schedule inspections, testing, or service.

Monitor project timelines and budgets, helping to ensure projects are completed on schedule and within budget.

Compliance and Reporting:

Ensure compliance with all relevant regulations and company policies.

Prepare and submit regular reports on property performance, occupancy rates, and other key metrics.

Experience

2+ years of work experience in a commercial real estate environment, administrative assistant,or project coordinator role. Must have strong administration and organizational skills, excellent verbal and written communication skills, and possess exceptional interpersonal skills. Must be able to prioritize wisely and consistently present a professional image. Acts independently to determine methods and procedures on new assignments.

Qualities

•Ability to analyze and problem-solve.

•Attention to detail.

•Proactive approach.

•High-level of communication

•Be a team-player

•Be flexible and adaptable to changes.

$25 - $28 an hour

Dependent on experience

Benefits

•401(K) with employer match

•Dental, Vision, and Medical Insurance

•Paid Time Off

•Paid Maternity and Paternity Leave after 1 year of employment

•And more

Thomas Park is an equal-opportunity employer. We are committed to building a diverse and inclusive workforce and do not discriminate based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other legally protected characteristics, Thomas park is committed to providing reasonable accommodations for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email HR@thomas-park.com.