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Contracts Administrator

2 months ago

Tulsa, United States Explorer Pipeline Full time

The Contracts Administrator is primarily responsible for providing routine and non-routine administrative and contract support services to various groups across the
organization by managing electronic and automated contract creation, review, and completion processes and ensuring correct and timely document workflow and
administration.

DUTIES AND RESPONSIBILITIES
The following represents the majority of the duties performed by the position but is not meant to be all inclusive nor prevent other duties from being assigned when necessary.
1. Complies with DOT and OSHA health, safety and environmental requirements and follows safety philosophy and procedures developed by the Company including: applicable environmental, health and safety rules, procedures, and accepted safe work practices, the use of appropriate personal protective equipment and safety systems, and the reporting of workplace hazards and injury or illness arising from workplace activities; observes the workplace to identify conditions or behaviors that should be corrected and takes appropriate action.
2. Handles confidential information and administers electronic contracts for business development, pipeline operations, engineering, consulting agreements, and Master Services Agreements (MSA)'s; ensures approval of contracts by all required departments and forwards completed document to necessary recipients.
3. Coordinates the gathering of information and workflow from various departments in the preparation of contracts and other legal documents, reviewing certain
contracts and other legal documents to ensure necessary provisions are contained therein.
4. Manages the work-order database, workflow, and approval process including initiation of work order number, tracking work order status, and providing completed and approved work order documents to petitioner.
5. Manages vendor qualification/re-qualification process for existing and new contracts including coordination of contract review by the legal, finance and HS&E departments before final execution of documents. Works in ISNetworld to validate vendor information pertaining to DOT and safety records and insurance statistics as part of the qualification process.
6. Creates and maintains the filing systems for the operations department according to the Company's Records Retention Policy.
7. Compiles information to prepare outgoing routine correspondence, forms and reports, conducts necessary research and prepares reports to summarize findings as needed.
8. Copies, assembles, and distributes contracts, reports, presentations and other business materials.

REQUIREMENTS
Education and Experience
•An Associate's degree and/or paralegal diploma or equivalent in experience and a minimum of five (5) years of general administrative experience and contract
administration is required. Additional experience in support of engineering or operations personnel in the energy industry and notary public designation is preferred.

Knowledge, Skills and Abilities
•Ability to actively engage in safe behavior and understand and follow the principles and methods related to pipeline and workplace safety as established by the Company.
•Knowledge of emergency and safety procedures, policies procedures, equipment operating parameters, and all applicable DOT, EPA, FERC, DHS and OSHA requirements.
•Knowledge of business processes and development.
•Ability to use a systematic approach in order to identify, analyze, and bring about process improvement of existing business processes.
•Ability to convey complex information to others within the organization effectively and efficiently.
•Well-developed verbal and written communication skills.
•Ability to obtain notary public designation.
•Ability to utilize relevant software and hardware (such as Microsoft Office products and SharePoint).
•Strong organizational skills, attention to detail, and follow through to resolve issues.
•Knowledge of the structure and/or content of legal contracts.
•Ability to work with minimal supervision.
•Ability to coordinate multiple and changing priorities.
•Ability to coordinate actions in relation to others' actions.
•Ability to investigate and analyze information and to draw conclusions.
•Ability to communicate effectively with staff from all levels of the organization, consultants, vendors and guests.
•Ability to maintain confidentiality of records.
•Ability to organize information clearly and precisely.
•Ability to effectively work and cooperate with supervisors, co-workers andvendors.
•Ability to follow corporate policies and the directions of supervisors.
•Ability to refrain from causing or contributing to the disruption of the workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)