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Accounting and Finance

2 months ago

Waco, United States MAGNOLIA PERSONNEL GROUP Full time

PROCUREMENT SPECIALIST | JOB DESCRIPTION

SUMMARY

At Magnolia, the Procurement Specialist is responsible for reviewing and performing due diligence of purchase requests, and placing purchase orders for internal supplies and services that support company operations for all Magnolia entities. The Procurement Specialist uses market analysis, risk management, and change management skills to assess needs and strategically source or develop the most cost efficient and effective solutions for the company. They maintain strong internal relationships, communicate strategically with relevant stakeholders, and negotiate with vendors to secure favorable business terms and pricing. This position works from Magnolia Headquarters in Waco, Texas. It reports to the Director of Procurement and has no supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Evaluate procurement tickets/requests against internal policies and company goals* Creatively respond to requests considering existing company funds and resources Ensure appropriate departmental, legal, and financial approvals have been received prior to purchasing* Ensure appropriate due diligence is completed prior to sharing company information with external parties* Strategically and ethically source potential vendors and their goods/services considering the various elements of value e.g. capability, reliability, service, cost, quality, alignment with company initiatives, etc.* Collaborate with stakeholders to define goals, timelines, and create evaluation criteria Facilitate RFP (Request for Pricing) and other formal bid processes Negotiate business terms, pricing, and define performance expectations and assist in holding vendors accountable Establish new business accounts and memberships Create and issue Purchase Orders (POs), track order status, communicate to stakeholders, and occasionally manage receiving and inventory processes Maintain and update vendor contact information and organize relevant vendor-related documentation in SharePoint Build and maintain strong relationships with internal stakeholders Clearly present research findings and make recommendations to decision makers Maintain up-to-date and accurate procurement records such as items or services purchased, costs, delivery, product quality or performance issues, savings and cost avoidance, etc. Periodically review and classify internal company purchases Perform other duties as assigned *Metrics evaluated on Performance Review

COMPETENCIES

Teamwork: Contribute to a team environment supporting diversity, equity, inclusion, and belonging. Work effectively with others, be a team player and contribute toward team goals. Critical Thinking: Identify and communicate challenges in day-to-day activities. Ability to analyze data, trends, and patterns. Expertise: Eye for detail, accuracy, and complete all tasks in a timely manner. Possess knowledge and skills related to specific area(s) and specialized tools and techniques relevant to specialization. Communication: Actively engage in listening to teammates and guests and be open to feedback from guests, peers, and management. Guest Focus: Ability to proactively understand and meet guest needs, ensuring a personalized and guest-centric experience. Strategy and Goal Setting: Approach change with positivity and curiosity. Know your role in achieving team goals. Hard skills: Proficiency in Microsoft Excel required. ELIGIBILITY QUALIFICATIONS

Bachelor's degree from a 4-year college or university preferred 2-4 years of related work experience OR an equivalent combination of education and experience preferred Experience in negotiation, contract review, and strategic sourcing preferred PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands and arms to reach, handle, feel; utilize fine motor dexterity of fingers; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

ACKNOWLEDGEMENTS

Magnolia is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

This job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.

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