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Administrative Assistant

2 months ago

Kirtland Air Force Base, United States ASRC Federal Holding Company Full time
Job Description

ASRC Federal Netcentric Technologies is seeking anAdministrative Assistantto support our contract at Kirtland AFB in Albuquerque, NM. The Administrative Assistant will manage activities contributing to the successful execution of the Emergency Management (EM) program and be responsible for maintaining and coordinating routine and exceptional deliverables for the NetCentric Technology EM team. This position requires an experienced person with demonstrated office management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities that ensure program success. Key attributes include initiative as well as critical thinking to identify and prioritize actions to assist the program managers to be successful in achieving program goals.

Responsibilities:

  • Coordinate Emergency Management program office management activities including schedules, meetings, correspondence, travel arrangements, records management, and other office duties as assigned.
  • Performs secretarial, administrative and general office work, including preparing correspondence, meeting minutes, reports, presentations, other documents and ordering office supplies.
  • Schedules appointments, coordinates meetings and events, manages designated conference rooms and makes travel arrangements.
  • Performs duties related to reviewing / tracking documents, plans, and USG publications.
  • Uses excellent customer service skills in interactions with members, employees and the public.
  • May assist with budget and expense processing; manage basic budgeting documents.
  • Maintains policies and manage records.
  • Coordinate the work of others.
  • Provides project coordination on leadership level projects and activities.
  • Communicates and/or coordinates leader's instructions to others.
  • May be responsible for database coordination, including data entry and production of regular and adhoc reports.
  • Will be expected to be knowledgeable of department specific activities and to provide operational support in areas of assignment.
  • May be a designated program credit card holder and the reconciliation requirements for transactions.
  • Process and securely handle controlled and classified correspondence and documents.
  • Assist with coordination of onboarding contractor staff.
  • Supports USG Command and Control Centers as required.
  • May be required to pickup mail for the Division and distribute to central mailboxes.
Requirements

Requirements:
  • Must be able to obtain and hold a DoD Secret Clearance.
  • High School or (G.E.D.).
  • Three to five years' experience in a secretarial/administrative position.
  • Possesses knowledge and skills of PC applications, Microsoft Office products, record storage and maintenance, document management.
  • Skills in independently resolving issues in a manner that promotes program goals.
  • Demonstrated persistence in following-through on action items and open issues to full closure.
  • Proficiency in the Microsoft Office suite with particular emphasis on word processing, presentation and spreadsheet applications (MS Word, MS PowerPoint, MS Excel, MS Publisher).
  • Proficiency in government business systems and basic systems for program support.
  • Familiarity with SharePoint.
  • Excellent written and verbal communication skills with demonstrated experience in producing meeting minutes, correspondence, briefings and program plans for senior managers.
  • Demonstrable capabilities to undertake the responsibilities listed in the description.
  • Must be able to pass a drug screen.


EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.