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Specialist, Purchasing

1 month ago

Camden, United States Camden City School District Full time
Position Type:
Business Office/Specialist, Purchasing

Date Posted:
7/1/2024

Location:
Camden City School District
(High-Needs School)

Closing Date:
Until Filled
Specialist, Purchasing

In our District, we put students first. Our vision: all Camden students will attend a high quality school where they are valued, challenged, and prepared for college and careers that positively impact their community and the world. High quality schools have a great teacher in every classroom, are housed in safe, clean buildings equipped to meet the needs of 21st century learners, with the support of an efficient and effective Central Office. All this is possible only with the right team members in place, working together with partners and the community to provide all students the academic, social, and emotional supports needed to succeed in school and beyond. Read more here.

ROLE OVERVIEW

The Specialist, Purchasing ("Specialist") provides purchasing support for the district and completes general departmental office duties. This Specialist will ensure all district purchasing is completed with timeliness, accuracy, quality and compliance. The Office of Finance will support the vision for Camden City School District by ensuring that the district orients financial decisions toward what is best for students and does so in a financially sustainable way. Reporting to the Senior Manager, Procurement and working closely with a wide variety of departments and stakeholders, the Specialist is responsible for supporting the implementation of the vision and strategy that will guide the district's financial approach

MINIMUM REQUIREMENTS
  • Bachelor's degree from an accredited college or university (preferred but not required)
  • Minimum 2 years of procurement experience preferably in the public sector and/or in settings that serve low-income students and communities;
  • Intermediate understanding of the Microsoft Office Suite, including fluency with Word and Excel used to analyze and evaluate data
  • Experience and Familiarity with online accounting and budget software systems, such as Systems 3000.
  • Experience in procuring services and products using the formal competitive contracting process, state contracts, and pricing Cooperatives
  • Exceptional attention to detail, organizational, and follow up skills;
  • Criminal history background check, physical and proof of eligibility to work in United States;
ROLE & RESPONSIBILITIES

Major responsibilities of the role include, but are not limited to:
  • Collaborates with the purchasing team in handling the day-to-day activities of the Procurement department, such as reviewing requests to ensure compliance and maintaining updated documents
  • Assist the district with the Procurement Manager through the competitive contracting process, which includes meeting with departments, creating timelines, bid and request for proposal packets that will, at times, needs to meet tight deadlines, and maintaining compliance with state and federal procurement laws; 18A and 2 CFR 300.200.
  • Maintain strong working relationships with staff, vendors by providing strong customer service to all stakeholders
  • Assist with maintaining up to date purchasing Manual and procurement documents, and help to communicate to the district updated enhancements to procurement processes.
  • Support the Procurement Manager in end of year processes like responding to audit requests and 1099 preparation
  • Performs other duties as assigned by the Supervisor (Senior Procurement Manager) or Supervisor's designee
CORE COMPETENCIES

An ideal candidate for this role will demonstrate the following and/or have experiences with:
  • Strong oral and written communication skills
  • Comfort and experience with entering data into online systems, cleaning and improving the quality of existing data and manipulating large, complex data sets into clear and easily understandable reports
  • Creative and outside-of-the-box thinking
  • Must be detail oriented, with accurate data entry skills
  • Strong interpersonal and teamwork skills
  • Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
  • Ability to work independently and manage multiple responsibilities simultaneously
  • Desire to grow professionally and seek out new opportunities to learn
  • Integrity and clarity in all communications and interactions
  • Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high-poverty communities
  • Ability to thrive in a fast-paced and achievement-oriented environment
  • Strong problem-solving and project management skills - strong organizational skills, attention to detail, the ability to balance the big picture with detailed steps to reach the end goal and the ability to balance multiple projects under tight deadlines
  • Fluency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and basic Web browsers and searches
  • Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for urban education
  • Demonstrated ability to learn quickly and take initiative
CORE VALUES

We are seeking individuals who will exemplify the District's core values:

Respect and Humility

We serve our community by recognizing the strengths, experiences, and perspectives of others. We humbly recognize our own limitations and incorporate lessons we gain from our reflective practice.

Evidence-based

We use evidence to inform decisions and to ensure that we are accountable to our students and families.

Communication & Collaboration

We communicate openly and work collaboratively, recognizing that getting to the best possible decisions requires input from others. Honest communications build trust and establish a community that assumes best intentions.

Solutions-oriented

With respect for the complexity of this work and the history that precedes us, we focus on persistence, resourcefulness, and inclusiveness to drive toward solutions

REPORTS TO & EVALUATED BY
  • Senior Manager, Procurement
SALARY, EMPLOYMENT PERIOD, AND UNION AFFILIATION

Salary Range:
  • Competitive based on qualifications and previous experience
Employment Period
  • Twelve months, non-tenureable position
Union Affiliation
  • Non-affiliated

Starting Minimum Salary: $56,650 (May be hiring based on education and experience)

(Pending availability of funds and Superintendent's approval)

CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
ER