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Administrative/Project Assistant

3 months ago

Boston, United States RWE Full time
RWE Offshore Wind Services, LLC
Functional area: Administration
Hybrid, 2-3 days in the office or as directed

Administrative Assistant/Project Assistant

RWE Offshore Wind

Boston, Ma.

RWE is one of the world's leading renewable energy companies in offshore wind, organized across the entire value chain, from project conception and development to construction, operation and maintenance.

For over 20 years we have built and now operate 19 offshore wind farms globally. Now we are bringing our innovative expertise to the United States where we are working with communities from coast to coast to build out our clean energy future.

We believe it is our human energy: the enthusiasm, ambition and commitment we bring to work every day. It's our belief that, here at RWE, you can use that energy to have a positive impact on everything that matters to you. Whether it's the project in front of you, your colleagues, your career, your family or our purpose and our planet.

The Administrative/Project Assistant provides administrative support to our Head of RWE Offshore Development, East and as needed to our Head of Development Services. The assistant handles details of a highly confidential and critical nature. This person will schedule meetings, maintain calendars, organize the meetings and collect and prepare information for use in discussions/meetings of staff and with outside consultants or guests. This person may be asked to support presentation materials for meetings. The assistant is also responsible for the travel planning and expense reports.

Responsibilities/Tasks:
  • Planning, organization and coordination of internal and external meetings, workshops including telephone and video conferences as well as international and domestic travel, including downstream travel expense reporting
  • Ongoing close collaboration & preparation of projects, presentations, spreadsheet and reports
  • Preparation of meeting documents as well as minutes or follow-up of required feedback including deadline control
  • Capable to manage SAP /procurement workflows for 3rd party engagements, PO creation, controls, approval & verification within the team
  • Act as liaison between internal and external contacts
  • Support Head of Development Services in managing internal project coordination
  • Meeting facilitation, timekeeping prepare meeting minutes, notes and action logs
  • Action log follow up: collect actions and follow up on various monthly recurring demands and actions
  • Monitor Activity / Ensure Completion of Development Workflows - Monthly and Quarterly reporting
Work Experience Requirements:
  • 3 to 5 years of high-level administrative support preferably from multi-cultural or international environments
  • Advanced organizational, written and verbal communication skills
  • Ability to coordinate tasks and meetings, including comprehensive follow up and organizational skills with a high attention to detail
  • Great people management skills, including patience and persistence
  • Proven demonstration of analytical and problem-solving skills with the ability to be focused and deal with short notice changes in a time-sensitive situation
  • Advanced knowledge of Travel & Scheduling software, Concur, Microsoft Office products including Word, Excel, PowerPoint, Outlook, One Note and SharePoint.
  • Previous experience with SAP or other enterprise level accounting and procurement software
Highly Preferred Requirements:
  • Ability to quickly learn new technology programs
  • High level of professionalism, confidentiality and diplomacy
  • Ability to work effectively and proactively on high level tasks and ability to demonstrate high standard of accuracy
  • Possess the following competencies: reliability, respect, good judgement, sense of confidentiality, discretion, diplomacy, tactfulness
  • Advanced organizational skills and ability to prioritize various tasks in a forward-thinking, innovative environments


Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. Eligible employees also participate in short-term incentives, in addition to salary.

RWE is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

For 125 years RWE has been the source of energy for millions of people across the globe. Now we're making all that energy green. This decade alone we're investing €50bn into renewables and will be carbon neutral by 2040 - ten years earlier than most other global targets. This is a chance to play a key role on our journey.

Join our renewables specialists, working across the clean energy spectrum to grow our operations to 50 GW by 2030 - with some of the world's largest on and offshore wind farms and industry-leading hydrogen initiatives. We're also considered innovators in solar development including floating photovoltaics and agri-photovoltaics. Or add your expertise to our supply and trading operations, brokering renewable electricity, green gas, commodities, and CO2 emission allowances from one of our advanced energy trading floors.

Apply now with just a few clicks: ad code 86849, #LI-PB1

Any questions? Your Contact in Recruiting: Paul Blimberg, , paul.blimberg@rwe.com