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Clerk/Recorder Manager

2 months ago


Hanford, United States Kings County Full time

CLOSING DATE EXTENDED: NOW CLOSING JULY 29, 2024 One immediate vacancy in the Assessor/Clerk/Recorder's Office. The County Assessor/Clerk/Recorder is seeking an experienced candidate with strong management skills and recording experience who exhibits strong initiative, integrity, sound judgment and a high degree of maturity and good communication skills both orally and in writing. Successful candidates must have the ability to analyze problems, consider alternatives, project consequences and implement recommendations. MANAGEMENT LEVEL II BENEFITS : This position includes management level II benefits which include CalPERS retirement (see benefits section to determine tier/placement), fully paid PPO health, dental, vision, and chiropractic health insurance coverage for the employee and eligible dependents, onsite health center for employees and eligible dependents on County health insurance, additional 64 hours of management leave per fiscal year, and term life insurance. DISTINGUISHING CHARACTERISTICS This is a management classification responsible for managing the Clerk/Recorder division(s) in the County’s Assessor/Clerk/Recorder Department. The incumbent is responsible for developing and implementing policies and procedures for assigned Clerk/Recorder division(s), including short- and long-term planning, budget administration and reporting, and coordination of key programs/projects with other County divisions and departments and external agencies. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major County initiatives. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, manages, and oversees the daily functions, operations, and activities of theClerk/Recorder’s Office including the recording of documents, issuance of vital records, performing wedding ceremonies and related clerical and administrative functions. Ensures that all documents presented for recording are recorded consistent with the law, regardless of volume. Participates in the development and implementation of goals, objectives, policies, and priorities for the assigned division(s); continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies;ensures compliance with budgeted funding. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with County specifications and service quality. May make presentations to individuals, groups and/or before the Board of Supervisors; may act for the County Assessor/Clerk/Recorder in matters relating to the operations of the Clerk/Recorder division in the absence of the Assessor/Clerk/Recorder. Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards. Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate. Serves as a liaison for assigned functions with other County departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces as necessary. Attends and participates in professional group meetings; stays abreast of new trends and innovations in clerk and recorder processes and procedures; research emerging products and enhancements and their applicability to County needs. Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. Directs the establishment and maintenance of working and official division files. Ensures staff compliance with County and mandated safety rules, regulations, and protocols. Performs related duties as assigned. Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions . Failure to submit a completed application may eliminate you from the recruitment. Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: EDUCATION AND EXPERIENCE Education: Equivalent to an associate degree, from an accredited college or university with a major inbusiness or public administration, finance, law, or a closely related field. Experience: Equivalent to four (4) years of increasingly responsible experience in working in a Clerk/Recorder’s Office including at least one (1) year of lead experience. LICENSES AND CERTIFICATIONS Licenses: Possession of a valid California driver's license issued by the Department of Motor Vehicles at the time of appointment. SPECIAL REQUIREMENTS Qualify for security clearance through a background investigation and fingerprint check at time of hire and throughout employment, including a credit check; ability to work irregular hours as necessary and travel within and outside the County. All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or a written examination (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Note: The top 40 written test scoring applicants with passing scores will be invited to participate in the oral examination interview process. VETERAN'S PREFERENCE AVAILABLE UPON REQUEST Veteran's Preference Application Must submit the request form and certified DD-214 prior to the closing date. CLOSING DATE EXTENDED: NOW CLOSING JULY 29, 2024 #J-18808-Ljbffr