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Executive Assistant II

3 months ago

Atlanta, United States Cox Communications Full time

Cox Communications is searching for an Executive Assistant II , to the Senior Vice President of Engineering. This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, travel coordination, and management of special projects, as needed for the Senior Vice President and at least one Vice President in Engineering. The role requires sound judgment and decision making, and confidentiality in handling sensitive information. Primary Responsibilities and Essential Functions: Interacts daily with C-level executives, leadership team, and their assistants. Coordinates Senior Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation and catering, as appropriate and plans any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, minutes, etc. Manages a complex, changing calendar: schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources. Arranges travel (air, hotel, transportation) and coordinates agenda with Regional staff when required. Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors. Prepares presentations, and other documents using word processing, spreadsheet and presentation software packages for annual conferences. Screens some email inquiries, takes messages, responds to questions, and directs individuals to appropriate parties; should have understanding of HR policies and practices in order to direct requests. Maintains confidential information and secure access to sensitive personnel and company information. Maintains, updates or creates databases and/or database information. Codes, compiles and files correspondences, records, documents and reports according to an established system. Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support. Sorts and distributes mail and packages to appropriate parties. Greets and assists visitors and arranges for escorts, as necessary. Prepares, checks and processes expense reports and invoices. Gathers and arranges materials and relevant information for assigned project or person. Prepares, organizes and maintains documents and files of a complex or confidential nature, track budget expenditures. Qualifications Minimum: High School Diploma/GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 5 years' experience; or 9 years' experience in a related field Experience directly reporting to and supporting C-level executive and their respective teams Advanced knowledge of MS Office, PowerPoint, Outlook and MS Word required Excellent planning, organization, meeting coordination and project management skills. Excellent interpersonal skills with ability to relate professionally with executive-level management. Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive. Strong written and verbal communication skills, with ability to use judgment to field inquiries professionally and efficiently. Must have experience managing and maintaining confidential, business and personnel sensitive information Must be detail-oriented, able to develop and maintain highly efficient work environment, and able to effectively prioritize; time management skills Strong calendar management skills Strong writing/communication skills Preferred: BS/BA degree in related discipline strongly desired (i.e., Business, etc.) Experience in telecommunications industry is a bonus USD 28.08 - 42.12 per hour Compensation: Hourly base pay rate is $28.08 - $42.12/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Benefits: Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave. About Cox Communications Cox Communications is the largest private telecom company in America, serving six million homes and businesses. That's a lot, but we also proudly serve our employees. Our benefits and our award-winning culture are just two of the things that make Cox a coveted place to work. If you're interested in bringing people closer through broadband, smart home tech and more, join Cox Communications today About Cox Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page . Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes. #J-18808-Ljbffr