Coordinator, Facilities

3 weeks ago


New York, United States TalentBurst Full time
Role:- Coordinator, Facilities & Admin Services
Location:- New York, USA
Duration:- Contract (W2)

9:30 am-6:30 pm EST. Fully onsite

Duties:
  • Receive and transfer phone calls
  • Update and manage calendars
  • Process invoices
  • Maintain vendor relationships
  • Order and set up catering
  • Order office supplies and materials
  • Handle conference room requests
  • Handle access & ID badges for employees
  • Point of contact among executives, employees, clients, and other external partners,
  • Managing information flow in a timely and accurate manner,
  • Keep up with office supply inventory,
  • Format information for internal and external communication - memos, emails, presentations, reports,
  • Take minutes during meetings,
  • Organize and maintain the office filing system
Skills:
  • Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
  • Ability to interact comfortably and effectively with external partners
  • Strong administrative, organizational, and creative skills
  • Strong computer skills are a plus
  • understanding of Microsoft Office is essential
  • Ability to work under high pressure and speed
  • Great social and interpersonal skills
  • Ability to keep information highly confidential
  • Must be flexible and able to multi-task, Ability to analyze and evaluate situations and outcomes.
  • Top 3 to 5 skills
  • Ability to analyze and evaluate situations and outcomes
  • Strong administrative, organizational, and communication skills
  • Strong computer skills:
  • understanding of Microsoft Office is essential
  • Ability to work under high pressure and speed
  • Must be flexible and able to multi-task


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