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Accounts Payable Administrator
2 months ago
Responsible for functions related to paying vendors, approving vendor credit applications, collecting tax information from vendors, and answering questions related to accounts payable.
Salary range $22 - $28 per hour to commensurate with experience; in addition to robust benefit package and profit sharing
Essential Duties and Responsibilities
include the following. Other duties may be assigned.
Maintains the filing of all accounts payable invoices.
Reviews, verifies, and inputs all vendor invoices.
Reconciles the monthly Trane vendor statement.
Establishes new vendors and maintains existing accounts payable system.
Provides timely response to vendor in queries regarding status of invoices.
Matches internal invoices to receiving documents to control inventory.
Match invoices to purchase orders in the accounting system.
Prepares and mails disbursement checks.
Responsible for collecting tax information from vendors and setting up 1099 vendors in account software.
Set up and monitors payment schedules for vendor discounts, as allowed.
Inventory – make adjustments throughout the year as well as for year-end inventory reconciliation.
Receiving and eliminations for job cost inter-company invoices.
Backup for distributing of mail.
Responsible for keeping information confidential.
Review and post batches from service and work orders into accounting software.
Distribute emailed invoices.
Create purchase orders for items needed for the office.
Follow up on stale dated checks monthly.
Maintain spreadsheet for files located at Record Storage Center.
Process accounts receivable refund checks.
Clear intercompany invoices from aging.
Monitor open vendor credits and request refunds when pertinent.
Maintain listing of invoices out for approval and follow up weekly.
Petty cash.
Maintain W9 files.
Create list of open invoices by department and distribute monthly before close.
Track recurring monthly invoices.
Education and/or Experience
BS in Business or related degree preferred; certificate in accounting from college or technical schools a plus; or High School diploma or equivalent education required.
Proficiency in Microsoft Office required.
Three to five years’ experience in accounting or accounts payable preferred or equivalent combination of education and experience.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
Knowledge of principles and practices of basic accounting required.
Working knowledge of Dynamics a plus.
Equal Opportunity Employer, including disabled and veterans.
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