Accounts Payable Associate
2 weeks ago
LOW INCOME INVESTMENT FUND
ACCOUNTS PAYABLE ASSOCIATE
Reports to: Accounting Manager, Payroll & Accounts Payable
Exempt classification: Non-Exempt
Status: Full Time
Salary range: $65,000 to $75,000 Annually
Location: San Francisco or Los Angeles, CA, hybrid schedule with two days in office requirement (weekly).
THE COMPANY:
The Low Income Investment Fund is a non-profit community development financial institution that mobilizes capital and partners to achieve opportunity, equity and well-being for people and communities. LIIF innovates financial solutions that center racial equity to create more equitable outcomes for all by building and preserving affordable homes, quality educational opportunities from early childhood through higher education, health clinics, healthy food retail and community facilities. In this way, LIIF provides a bridge between private capital markets and communities. LIIF’s headquarters is in San Francisco and has offices in Los Angeles, New York, Atlanta, and Washington D.C. More on LIIF can be found at liifund.org.
POSITION SUMMARY:
The Accounts Payable (A/P) Associate is responsible for the weekly process of accounts payable tasks within the company-wide system, Concur, and the transmission of the data into MIP.
Additionally, the A/P associate will provide Concur technical support and assistance on payment status to employees across the organization. The A/P associate will assist in preparation of the month end closing reporting process which is prepared on an accrual basis of accounting.
REPORTING RELATIONSHIPS:
This position will report directly to the Accounting Manager, Payroll & Accounts Payable, and will collaborate with other accounting and finance staff.
DUTIES AND RESPONSIBILITIES:
Accounts Payable
- Responsible for the weekly account’s payables process including receiving, reviewing and entering accounts payable invoices in Concur in a timely manner.
- Work with finance team to ensure accuracy, proper coding and appropriate approvals for weekly accounts payable (A/P) tasks.
- Provide training and technical support to employees in the use of Concur invoicing platform and process.
- Maintain and update Concur invoicing platform and process including adding and updating vendors and ACH information, GL code, cost centers and maintaining users accounts.
- Upload weekly A/P check run to disbursing bank for positive pay process and resolve suspended items.
- Perform research and analysis on payments and historical spending as requested.
- Work closely with internal staff and external vendors, and promptly respond to inquiries from LIIF employees.
- Provide customer support to external customers. i.e., follow-up, research and resolve vendor issues.
- Follow up on ACH rejections and work to resolve rejection issues and reissuance.
- Import expense and payment data from Concur into MIP.
- Ensure proper 1099 maintenance and prepare 1099 and other related tax annual fillings.
- Respond to IRS notifications regarding 1099 matters and ensure compliance with IRS instructions regarding 1099s.
- Prepare monthly journal entries for wire and ACH transactions, expense accruals, prepaid amortization, and other LIIF monthly closing tasks as requested.
- Perform month-end reconciliation of A/P subsidiary ledger to G/L, ensuring uncashed checks are appropriately addressed timely.
- Prepare audit schedules related to A/P. i.e., monitor expiration dates of contracts, budget limits and ensure disbursements are following applicable consulting agreement, service contract or grant agreement.
- Work closely with internal control auditors on A/P processes.
- Prepare schedules for 990 consultant compensation.
- Reconcile statements and research exceptions monthly.
- Prepare accruals for year-end close procedures.
- Ensure month-end close (expenses) along with collaborating with billing department for accurate vouchering.
- Ensure all expense reconciliations are timely processed and approved by deadlines, communicating delays and updates with senior team members.
Other Functions:
- Perform other duties/special projects as assigned.
- Ad Hoc reports and inquiries.
SKILLS REQUIRED:
- Must be PC proficient and able to thrive in a fast-paced workplace.
- Experience with Concur database (invoicing) and Abila MIP system.
- Must be proficient in Microsoft Office Suite or related programs (excel proficient).
- Must be reliable and extremely trustworthy.
- Ability to maintain confidential and meticulous records.
- Ability to meet assigned deadlines with diligence on accuracy.
- High degree of customer service and follow-up.
- Excellent communication skills, verbal and written.
- Must be proactive and comfortable working independently.
- Must be able to learn other accounting software systems.
EDUCATIONAL AND OTHER REQUIREMENTS:
- An associate's degree in accounting or equivalent experience is required.
- This position requires a minimum of two years of experience in Accounts Payable and other entry level accounting entries.
- The position is demanding and requires self-motivation and a team approach. Individual will be committed to LIIF’s mission.
APPLICATION REQUIRMENTS:
Please apply with a resume and cover letter.
Recruitment (adp.com)
**The hiring range for this position is $65,000 to $75,000. The final base salary will be determined based on individual qualifications and experience. **
Notice to Third Party Recruitment Agencies:
Please note that Low Income Investment Fund does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.
In the event a recruiter or agency submits a resume or candidate without an agreement Low Income Investment Fund shall explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Low Income Investment Fund.
We do not accept unsolicited phone calls. Only candidates being considered for a position will be contacted.
LIIF, an EOE (Equal Opportunity Employer), believes that diversity ensures excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, or national origin. Candidates of diverse background and with diverse experience are strongly encouraged to apply for this position.
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