Involvement Events Coordinator
2 months ago
As the involvement events coordinator, you will be responsible for ensuring the mission of the university is executed at each student event. Responsibilities will include coordinating and implementing multiple events simultaneously throughout the year; meeting with the director to provide updates on events; styling events with a focus on creative and unique concepts to be submitted for approval; and maintaining photo archives, inventory, and organization of event supplies. In the role of events coordinator, you will be expected to lead and attend meetings, communicate expectations to clients, coordinate with marketing and PR to promote events, collect estimates from vendors, and work with physical resources to reserve event spaces and more.
The position will require you to work with the city as needed to request police and abide by city ordinances, submit paperwork for permits and licenses, develop ideas for gifts and giveaways, and recruit volunteers for events. Other responsibilities include sourcing and ordering flowers, researching and reserving entertainments, acting as host at events, completing all necessary paperwork for vendors in a timely manner, and compiling an overview budget for each event. The ideal candidate should be a highly motivated, positive, flexible self-starter with outstanding organizational and time management skills works well in a team environment.
Minimum Qualifications:
- Bachelor's degree with related experience in events and conference coordination and project management with solution-based thinking
- Strong knowledge of Microsoft Word programs
- Excellent communication skills: writing, listening, and speaking
- Ability to work in a fast-paced environment
- Vendor management experience
- Valid driver's license
- 10% to 20%
Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other work days and/or hours, including weekends and evenings.
ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.
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