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Special Events Manager
1 month ago
Since 1978 The Inn at Little Washington, located at the foothills of the Blue Ridge mountains, has been one of the most decorated restaurants and hotels in the world. There is no better time to join in our growing team of exceptional people. On-the-job training, advancement potential, flexible schedules, amazing benefits, and competitive pay. Your next career awaits.
Some of our awards include Michelin 3 Stars, Forbes 5 Stars, AAA 5 Diamonds, and Wine Spectator Grand Award. Member of Relais & Chateaux.
Why join our team:
We offer:
- Health, vision and dental insurance (full time employees)
- Paid time off (Full time employees)
- 401(k) retirement plan with match
- On-the-job training
- Employee education allowance
- Advancement potential
- Flexible schedules
- Employee appreciation events
- Complimentary uniforms
- Delicious "family" meals daily prepared by the chefs
- Referral bonuses
- Competitive pay
Job Description
MUST BE ELEGIBLE TO WORK IN USA
SUMMARY
The Special Events Sales Manager is responsible of sending promotional materials, event sales, meeting with clients, menu planning, hiring vendors, creating event concepts, ordering supplies and decorations, and working with staff to ensure the completion of a successful event. This role will oversee all event booking, sales outreach, planning, coordination, and final execution, working directly with clients and key internal partners.
ESSENTIAL FUNCTIONS:
- Plan, organize, coordinate, and direct special events.
- Act as event liaison between the client, vendors, and staff.
- Responsible for third party management of delivery vehicles, tents, photographers, officiant, and transportation services to ensure seamless presentation and positive experience.
- Generate all correspondence to clients, including proposal letters, and thank-you letter.
- Develop concepts and designs, and coordinate invitations, reservations, and direct logistical planning.
- Maintain records on event activities, progress, status, and post event summary.
- Attending events to oversee activities and ensure details are handled as planned.
- Address any issue that may arise and will remain on site after the event is over to ensure proper clean up.
- Work with and give guidance to staff involved in event planning and execution.
- Negotiate and contract with vendors for a variety of goods and services related to special events.
- Monitor delivery of goods and services to ensure contract terms are satisfied.
- Develop and maintain an extensive network of contacts, both internal and external, to facilitate event coordination.
- Develop and control budgets on a program or event basis.
- Negotiate financial terms and authorize expenditures with oversight from the supervisor.
- Determine staffing needs for special events. Authorize or secure additional staff as required.
- Perform other related duties as assigned or requested by direct supervisor.
- Available to work a flexible work schedule.
QUALIFICATIONS
Required
- Minimum of two years special event planning, preferably in the hospitality industry.
- Warm engaging personality; good people skills.
- Experience in planning and implementing special events, including strong knowledge of food and beverage.
- Strong communication skills - written and verbal.
- Strong negotiation, leadership, and planning skills.
- Ability to multi-task, remain calm and work under pressure in a fast-paced environment.
- Ability to work effectively under time constraints and deadlines
- Strong computer skills and proficiency in database management, Microsoft word, Excel and PowerPoint.
- Attention to details and good problem-solving skills.
- Extensive experience working with executives, donors, and volunteers.
- Prior experience managing, supervising, and providing orientation to people at events.
- Strong initiative and customer service orientation
- Excellent organizational, project management, time management skills and ability to cope with limited resources, seize opportunities and think creativity.
- Ability to work effectively as part of a team and take initiatives when the need arises.
- Demonstrated consistent high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet, and ability to maintain confidential information; knowledge of correct protocol for specific situations.
- A Hospitality or Marketing management degree is preferred.
- Must be able to lift 30+ lbs.
- Able to stand, bend and walk for long periods of time.
- Frequent or occasional need to perform the following physical activities: reaching, bending, pushing, pulling, twisting, lifting, and climbing.
**The Inn at Little Washington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws**
Additional Information
All your information will be kept confidential according to EEO guidelines.
