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Executive Assistant

3 months ago

Chicago, United States NinjaTrader Full time

NinjaTrader is an investor-backed, growth-stage fintech company with an award-winning platform and over 1.5 million users. We are building products and services that empower active traders to easily analyze and react to data from the world's leading financial markets. Located in Chicago, our unique employee-centric company culture is one that our team finds inviting, comfortable and fun. Please visit www.ninjatrader.com to learn more about our business.

About You:

As an Executive Assistant, you will provide support to our Executive Team. You will schedule meetings and events through Outlook, organize travel and accommodation, take meeting minutes, and other organizational tasks. In addition, you will provide support for Executive meetings including event planning, ensuring refreshments are provided, managing the guest list and communications, and managing unexpected tasks. To do this role properly, you should be an experienced Executive Assistant with a deep understanding of the full Microsoft Office suite, especially Microsoft Outlook, and be extremely fast at solving problems.

In this role, you will:

  • Make travel arrangements for Executive Team, including booking flights, ground transportation, hotel and dinner reservations, and being available to find solutions for unexpected travel issues as they arise
  • Help organize, schedule, coordinate and prepare for meetings, and recording meeting minutes
  • Provide visitors with proper building credentials, greeting visitors upon arrival
  • Use various software, including scheduling, word processing, spreadsheets, and presentation software
  • Manage email and mail correspondence, as needed
  • Act as the primary point of contact between the executives and internal or external colleagues
  • Provide general administrative support
Key Job Requirements:
  • At least 3 years of proven experience as an Executive Assistant, Personal Assistant, or equivalent Administrative role
  • Proven proficiency with Microsoft Office, with Expert-Level Understanding of Microsoft Outlook
  • Ability to prioritize various
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communications skills
Our Core Benefits Include:
  • 15 days PTO per year
  • 7 paid holidays annually
  • 401k with Company Match
  • Health, Vision, Dental Coverage
  • Life and Disability Insurance covered 100% by NinjaTrader
  • And more


We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.