Touring Production Coordinator
5 days ago
Entertainment Technology Partners LLC is seeking a highly organized and detail-oriented Touring Production Assistant to provide administrative support to the Touring Department. As a key member of our team, you will be responsible for creating formal quotes and proposals, tracking and updating the quote/proposal process, documenting show logistics, and communicating information to relevant parties.
Key Responsibilities:- Prepare and submit formal proposals to prospective clients, ensuring accuracy and efficiency in the process.
- Update the Salesforce listing with quote information and revisions, including dates, names, client, location, equipment, proposal amount, confirmations, payment terms, and other relevant details.
- Maintain accurate tour information on Sharepoint, ensuring seamless communication and collaboration with internal staff.
- Coordinate with clients to obtain COI (Certificate of Insurance) for each tour/project, and work with Operations to coordinate invoices for damaged gear.
- Calculate accurate taxes based on routing and generate billing accordingly, adhering to task deadlines and following up with clients regarding past due accounts.
- Track and invoice all touring billing, tech expenses, and communicate information to clients and internal staff regarding the status of tour/show or other related issues.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- 1-2 years of experience in a related field, such as event planning, production, or administration.
- Excellent communication and organizational skills, with the ability to work in a fast-paced environment.
- Proficiency in Microsoft Office and Salesforce, with experience in creating quotes and proposals.
- Ability to work independently and as part of a team, with a strong attention to detail and ability to meet deadlines.
- Competitive salary range: $17.95/hr - $26.61/hr.
- Paid Time Off starting at 12 days per year and 8 Paid Company Holidays.
- Comprehensive benefits package, including medical, dental, vision, life, and disability insurance coverage.
- Flexible spending account and 401(k) Retirement Savings Plan.
Entertainment Technology Partners LLC is an Equal Opportunity Employer and a Tobacco-Free and Drug-Free Organization. We participate in E-Verify and comply with all applicable leave laws, including FMLA. For more information, please visit www.dol.gov/whd/fmla/.
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