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Contract Specialist

2 months ago

Tucson, United States R. E. Darling Co., Inc. Full time

General Description: The Contract Specialist reports to the Export Control and Contract Compliance Manager. The Contract Specialist is responsible for the ongoing management of all in-house government and commercial contracts and agreements and ensures that the Company is compliant on all terms and conditions. The Contract Specialist interacts with people in all levels of the organization, as well as individuals outside the organization, therefore excellent interpersonal and communication skills, both written and verbal, are required. The position requires an individual with strong organizational skills who is accurate, timely, and detail-oriented with the ability to work under pressure and follow-through tasks with minimal supervision. Primary Responsibilities: Manage non-technical terms and conditions. Draft and negotiate Non-Disclosure Agreements (NDAs), Proprietary Information Agreements (PIAs), and other contractual documents. Negotiate contractual terms and conditions with minimal assistance. Maintain accurate electronic files for contractual documents. Develop and maintain a current Federal Acquisition Regulation (FAR) / Defense Federal Acquisition Regulation Supplement (DFARS) internal reference database. Manage System for Award Management (SAM) and other Government portals, as required. Conduct and document customer credit analysis. Provide internal training on contractual matters. Document and maintain vendor Cybersecurity certifications required by the National Institute of Standards and Technology (NIST), FAR, DFAR, and other applicable regulations. Provide contractual review and input into R. E. Darling Quotations. Cross-Train within R.E. Darling’s (REDAR) Contract Department to proficiency, and within other departments as required. Other duties as assigned. Experience and Education Requirements: Bachelor’s degree in a business discipline, or equivalent experience. Minimum five years’ experience in Government and Commercial contract administration. Working knowledge of FAR, DFAR, and Uniform Commercial Code (UCC). Experience with US Government and other customer web portals desirable, including the Procurement Integrated Enterprise Environment (PIEE) and Wide Area Workflow (WAWF). Experience in the administration of federal government contracts, subcontracts, and commercial contracts. Government and Commercial proposal preparation and analysis of terms and conditions. Contract Negotiation, to include contract Terms and Conditions, NDA’s, Purchase Orders, and other agreements as required. Candidate must be articulate, demonstrate excellent communication, negotiation, and organizational skills. Must be comfortable and confident in dealing directly with all levels of internal and external customers. The successful candidate must possess a demonstrated ability to deal with project deadlines. Candidate must be self-motivated, resourceful, and organized, taking ownership of all assigned work. Must be able to satisfy federal government requirements for access to government information. National Contract Management Association (NCMA) certification a plus Highly proficient computer skills

Microsoft 365 Office suite Enterprise Resource Planning System (ERP)

Specific Tasks and Focus Areas: Manage non-technical terms and conditions. Attend internal meetings, as required, to review contract terms and conditions Review new orders prior to acceptance for appropriate and acceptable FAR and DFAR clauses Identify contractual issues and proactively recommend solutions Review all non-technical contract terms and conditions on incoming contracts and vendor purchase orders Perform ongoing review of Company’s standard Terms and Conditions and revise to adhere to current US Government regulations and R E Darling policies Perform annual review of customer negotiated Terms and Conditions Participate in the drafting and negotiation of various agreements Manage contract compliance of all non-technical terms and conditions Maintain record retention of all executed documents Completion of business surveys and certifications Completion of customer requests for Company’s representations and certifications Communicate directly with the customer on issues related to contract terms and conditions Track, prepare, and submit customer pro-forma invoices and provide internal notification of receipt of payment Note special invoicing requirements, as necessary, to incoming orders Other miscellaneous contract related tasks, as required Draft and negotiate NDAs, PIAs, and other contractual documents. Negotiate contractual terms and conditions with minimal assistance. Maintain accurate electronic files for contractual documents. Develop and maintain a current Federal Acquisition Regulation (FAR) / Defense Federal Acquisition Regulation Supplement (DFARS) internal reference database.

Review financial, government (FAR, DFARS) and industry terms and conditions for applicability Create and maintain a searchable FAR / DFARS database identifying use and acceptability of clauses

Manage System for Award Management (SAM) and other Government portals, as required.

Maintain access to and provide entry of updated information in US Government and customer portals.

Conduct and document customer credit analysis

Review customer payment terms Document risk management decisions on low sales volume customers requesting negotiated terms and conditions

Provide internal training on contractual matters Identify opportunities to train R. E. Darling stakeholders Provide internal training relating to US Government and Commercial contract topics Develop training process models, as required, to document Contract Specialist functions Provide cross-training for REDAR employees for specific Contract Specialist functions Document and maintain vendor Cybersecurity certifications required by the National Institute of Standards and Technology (NIST), FAR, DFAR, and other applicable regulations.

Continuously monitor Cybersecurity Maturity Model Certification (CMMC) industry requirements and publish internal notification of compliance changes Develop action plans for ongoing REDAR CMMC vendor compliance

Provide contractual review and input into R.E. Darling Quotations

Assist REDAR’s sales department with development of Terms & Conditions statements, and special conditions on Quotations Assist REDAR’s sales department in adherence to quoted terms and conditions on customer Purchase Orders prior to REDAR’s acceptance

Cross-Train within REDAR’s Contract Department to proficiency, and within other departments, as required.

Develop cross-training documentation for Contract Specialist duties. Train other employees as requested Cross-Train to learn job duties of other REDAR positions to provide internal support when necessary

Other duties as assigned. Actively participate on special programs, projects, and committees, as requested When necessary, provide back-up to other CHAMPS employees.

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