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    New York, United States CyberTec Full time

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  • Administrative Specialist III

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    4 weeks ago

    New Brunswick, United States On-Board Companies Full time

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    1 month ago

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    2 weeks ago

    New Brunswick, United States Rutgers University Full time

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    New Brunswick, United States HonorVet Technologies Full time

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    3 days ago

    New Brunswick, New Jersey, United States Acord (association For Cooperative Operations Research And Development) Full time

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Administrative Analyst III

2 months ago

New Brunswick, United States Rutgers University Full time

Rutgers, The State University of New Jersey, is seeking an Administrative Analyst III for New Jersey Medical School – Dean’s office. The primary purpose of the Administrative Analyst III position is to provide all aspects of administrative support to the 3rd and 4th year required clerkships including the integrated OSCE program for Phase 3. This position also provides administrative support to the Associate Dean for Education, in addition, he/she will assist in the day-to-day operations of the Office of Education as required. This individual will also be cross-trained to provide back-up support to other staff as needed. Serves as a critical interface between the clerkship directors, clinical faculty, and medical students supporting all components of their education, including distribution of syllabi, scheduling, beepers, scrubs, and other clerkship responsibilities as needed. Responsible for monitoring the various clerkships to ensure they are meeting accreditation standards specifically those related to direct observations, student evaluations, and grade submissions. Provides administrative support to the Associate Dean for Education for scheduling, calendar, organizing Dean’s letters and minutes for relevant meetings. Responsible for coordinating logistics, including scheduling, room assignments, student notifications for integrative OSCE program for entire MS3 class (including remediation OSCEs). Organize/coordinate student individualized learning plans for remediation needs for integrative OSCEs. Coordination of remote learning electives administered by the Office of Education, which includes scheduling, tracking attendance, hosting, and recording of didactics and small group sessions within WebEx or other online platform. Provides assistance with proctoring highly confidential student examinations, including NBME shelf exams and departmental exams, both paper and web-based examinations for all designated clerkships. Bachelor’s Degree plus two (2) years of responsible experience involving the review, analysis, and evaluation of budgets, organizations, administrative practices, computer applications, and the recommendation of improved methods, preferably in a large business, government agency, or educational institution. Must be proficient in computer applications as required by the department or unit. Equivalent experience, education, and/or training may be substituted for the education requirements. Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problem-solving ability. Ability to maintain a high level of discretion and confidentiality. Ability to perform job duties with minimal supervision, effectively prioritize work, multi-task, operate with a sense of urgency, and adjust to changing workloads and deadlines. Ability to present information and respond to questions from a diverse group of staff, faculty, students, and the general public. Proficiency with learning management system(s), Education Management System, MS Office products, including Access; working knowledge of other databases required. Comprehensive knowledge of state and federal laws affecting students, institutional record requirements, and knowledge of accreditation standards required.

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