Analyst - Insurance and Contract Administration

1 month ago

New York, United States City of New York Full time

Job Description

TASK FORCE: FEMA Disaster Recovery & Homeland Security Grants

UNIT: Insurance and Contract Administration

JOB TITLE: One (1) Assistant Analyst / Analyst / Senior Analyst

CONTROL CODE: BAW-25-02

SUMMARY:

The Mayors Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayors expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

Within OMB, the FEMA Disaster Recovery Task Force works with City, State, and federal agencies to help New York City recover from the lasting impacts of COVID-19, Hurricane Sandy, and other federally declared disaster events. Within the FEMA Disaster Recovery Task Force, the Insurance and Contract Administration Unit is responsible for management of the Citys compliance with insurance requirements conditioned by the receipt of federal grant awards with both internal and external partners. It also responds to a variety of agency needs and emerging challenges such as management of outside consultants working with the City, risk management/modeling, and various programmatic issues.

Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least four years.

JOB DESCRIPTION:

The duties of this position may include, but are not limited to, the following activities:

- Become familiar with the regulatory requirements for public assistance as defined in the Robert T. Stafford Act and of federal regulations, policies, and guidance documents that govern disaster recovery grant awards.

- Obtain and display facility with FEMA insurance requirements and processes, research on behalf of the City responses.

- Support the Task Force on insurance policy issues, learn the OMB insurance process with adjustments and improvements made as necessary.

- Manage the Citys existing insurance portfolio, including policy renewal and identifying new coverage opportunities as needed, maintain status reports on insurance deliverables.

- Support the Citys consultant engagement, including review of invoices, tasks, and evolving policies and procedures with respect to budgeting, billing, performance, and contract spending.

- Monitor insurance and consultant expenditures and analyze variances from projections.

- Display facility in working in the existing framework of databases and systems, including several City proprietary systems as well as FEMAs Grants Portal.

- Assist in the development and maintenance of databases of the Citys disaster-damaged assets and other project information for internal and external reporting, including various mapping initiatives.

- Effectively work with multiple City agencies and across Task Forces within OMB to ensure all goals are met.

- Contribute to other projects on an ad hoc basis.

DESIRED QUALIFICATIONS:

- Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.

- Strong interpersonal skills and the ability to develop and maintain working relationships.

- Outstanding written and spoken communications skills.

- Ability to work independently, calmly and proficiently, as a member of a team with moderate supervision and adhere to deadlines.

- Ability to interpret and understand complex federal requirements associated with grant awards.

- Must possess technical skills including a proficiency in Microsoft Office software (Word, Excel, PowerPoint) and the ability to learn new technology quickly.

- Interest in disaster recovery, emergency management, the built environment, insurance, and flooding a plus.

- Experience with GIS software, data management, and/or programming language is a plus.

REQUIREMENTS:

Assistant Analyst ($58,851+): Bachelor's degree in public administration, business, finance, economics, data science, accounting or a related subject with no or one year of full-time experience in budgetary planning/management, financial analysis, public policy analysis or a related field.

Analyst ($74,893+): Bachelor's degree in public administration, business, finance, economics, data science, accounting or a related subject and a minimum of two years of full-time experience in budgetary planning/management, financial analysis, public policy analysis, grants management, or a related field, or a Master's degree in public administration, or a related field.

Senior Analyst ($84,257): Bachelor's degree in public administration, business, finance, economics, data science, accounting or a related subject and a minimum of three years of full-time experience in budgetary planning/management, financial analysis, public policy analysis, grants management, or a related field, or a Master's degree in an above discipline or a related field, and one year of relevant experience.

Qualifications

1. A baccalaureate degree from an accredited college.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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