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Corporate HSE Coordinator

4 months ago

Deer Park, United States 24Hr Safety Full time

Position Summary

Reporting to the HSE Director, the Corporate HSE Coordinator supports HSE departmental goals and operations. This role offers detailed administrative and safety policy implementation support to both district and corporate operations.

Essential Responsibilities, includes but are not limited to

+ Promote excellent customer service when supporting internal and external customers of the Safety department.

+ Act as the department resource and first point of contact for non-emergency employee inquiries.

+ Ensure timely response and tracking of assigned employee, safety/risk vendor and customer inquires as well as pre-qualification HSE organizations (ISNetWorld, Browz, Avetta, etc).

+ Assist in drafting HSE correspondence and other formal documents accurately in support of HSE policies and business development inquires.

+ Follow-up on pre-employment screening requests and share results with HR and HSE Director in a timely manner.

+ Participate in routinely scheduled facility safety meetings weekly.

+ Maintain Safety related employee files, including Workers Compensation injuries & status updates, new hire safety requirements and safety training requirements.

+ Assist District Offices with updating DOT driver qualification files.

+ Assist District Offices with fleet vehicle tracking system

+ Communicate with insurance broker to request updated insurance certificates as necessary.

+ Assist District Offices with online employee registration at local safety councils.

+ Perform additional clerical duties such as photocopying, faxing, filing and collating.

+ Assist management with additional duties as assigned.

SAFER Competencies

+ Sincere and Committed to Customer Service & Safety

+ Accurate and Productive to Support Quality

+ Fearlessly Ethical, Fair and Consistent to ensure Organizational Integrity and Safety Compliance

+ Empowered to support engaged growth by ensuring team collaboration, development and motivation

+ Ready & Urgent Subject Matter Leader

Qualifications

+ Associates Degree or equivalent experience required; safety-related degree preferred

+ 5 plus years administrative assistant or coordinator experience supporting a department. HSE or Quality department experience preferred.

+ 3 plus years vendor/supplier management software experience required. ISNetworld, Avetta and/or Browz preferred.

+ 1 plus year third-party insurance coordination experience preferred.

+ Recordkeeping experience.

+ Drug or background screening system experience preferred. - DISA and Veriforce preferred.

+ Proficiency in MS Office Suite Excel, Word, PowerPoint and Outlook required.

+ Technical writing experience preferred.

+ Strong written and verbal communication skills.

+ Ability to work under pressure and communicate with all employee populations and management.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ While performing the duties of this job, the employee is required to be in a stationary position over 90% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. The person will constantly operate a computer, speak over the phone, utilize a keyboard and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to converse verbally to exchange accurate information. Must be able to visually scan documents in detail to detect and identify needs. The employee must occasionally lift and/or move up to 10 pounds.

+ This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work

This is a full time - direct hire employment opportunity. The employee must be willing to work weekends and holidays as needed. Additional hours may be needed. On-call availability required.

Benefits

+ Medical, Dental, Short-term, Long-term, Life and Dental Insurance plus so much more

+ Quarterly Safety & Production Incentive Bonus

Equal Opportunity Employment

We are committed to providing equal employment opportunities. We recognize each individuals potential to offer significant contributions to our organizations growth and stability.

E-Verify

This Employer participates in E-Verify.

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