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Raleigh Site Coordinator

5 months ago

Raleigh, United States Cellectis Full time
Job Description

Your position & Your key responsibilities:

As the Raleigh Site Coordinator you will provide scheduling, project management, document routing and management, and site/Facilities supplies inventory expertise for Cellectis Biologics. You will report to the Director of Facilities & EHS, and have accountability for overseeing the Computerized Maintenance Management System (CMMS); scheduling outside vendors and service providers for scheduled and emergency work; scheduling and activities management of Plant Maintenance periods; tracking and managing vendor contracts and service agreements for equipment and systems (including utilities, manufacturing, QC laboratories, and warehouse).

Your main activities in this role:
  • Proficient in the use of the CMMS (Maximo). Input and manage service requests in the system. Perform data entry and verifications of equipment and instruments as necessary. Create job plans and create work orders for Facilities team.
  • Contact, schedule, and manage outside vendors/service providers for unplanned and planned work, including the Plant Maintenance periods. Coordinate with Director, Facilities & EHS, Associate Director, Production Planning and Scheduling, Manager, US Program Management, and functional area managers to plan and schedule activities in alignment with the site production schedule.
  • Create and maintain service contracts and service agreements, both one-time and renewable, for Facilities & EHS, Manufacturing, QC, and Warehouse. Manage e-approval process in DocuSign, and post final documents in Cellectis Legal's contracts database.
  • Support the maintenance, revision, and review of documents, such as SOPs, Engineering Documents and drawings, Engineering Change Management, and as-built drawings of the facility/major equipment. Maintain SharePoint housing of these items.
  • Develop and maintain spare/replacement supplies and parts inventory for utilities, control systems, manufacturing equipment, QC equipment, and warehouse equipment.
  • Proficient in use of Oracle ERP to input purchase requests for parts, supplies, equipment, and work tools Includes GMP Manufacturing, QC laboratories, Warehouse, and general supplies (e.g., office and caf supplies).
  • Administrator of Delta Controls badge access system. Creates and issues new employee badges; manages active/inactive status and access rights for employee and visitor badges.
  • Supports the Director, Facilities & Engineering, in CAPEX and OPEX budget planning and monitoring.
  • Supports stakeholder teams on finance/budget and timeline management for projects. May range from creating and maintaining Project Plans and budget spreadsheets for specific build or equipment acquisition projects to partnering with a Project lead and Controller from a Construction Management firm selected to lead a major project on behalf of Cellectis.
  • Other responsibilities and duties as the Company may from time-to-time assign
Your Education, Certifications, and Experience
  • BA/BS degree from a 4-year institution and 2-3 years relevant (GMP biopharma) work experience in facility maintenance (site services) metrology, engineering, and/or project management.
  • High proficiency in Microsoft Office apps (Word, Excel, PowerPoint) required.
  • Working knowledge of a project management application a plus.
  • Working knowledge of Biotech Facility Maintenance Practice, Engineering Drawings/AutoCAD a plus.
Your Technical Skills / Core Competencies
  • Understanding of facilities maintenance, engineering, EHS, and other functional departments and the operational flow of a GMP biomanufacturing facility.
  • Proven ability to lead and motivate cross-functional teams to achieve results.
  • Ability to plan, focus on details, and see interrelationships in multi-department projects.
  • Proven ability to partner with different line functions to achieve success on a common goal.
  • Ability to adapt, handle change, and prioritize / allocate working time across multiple projects.
  • Strong working knowledge of MS Office (Outlook, Word, Excel, PowerPoint) and using Teams and SharePoint environments.
  • Familiarity with and ability to become proficient in a project management/Gantt chart tool such as SmartSheet/MS Project.
  • Familiarity with and ability to become proficient with AutoCAD.