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Event Manager

2 months ago

Austin, United States University of Texas System Full time

Purpose of Position To assist with logistics associated with UT System events. This role will support event conception and execution of events, and handle business transactions including vendor contracts, timely payments, sound recordkeeping, and completion of assigned pre and post event activities.

Essential Functions

Assists with UT System events including venue selection, catering, lodging, and other related activities and logistics. Commitment to work events occasionally during the evening. Reconciles vendor payments and creates financial reports on a timely basis. Assists events director with budget planning, reporting, and forecasting. Manages event and database platforms and maintains event data. Prepares and coordinates event briefings and event-related materials. Establishes and maintains relationships with vendors and venues, and proactively explores opportunities with new ones. Proactively seeks and recommends modern tools to manage events. Collaborates with colleagues in External Relations and throughout the UT System Administration to coordinate events and special projects. Other duties as assigned.

Knowledge, Skills & Abilities

Conveys exceptional oral and written communications skills. Honors a commitment to confidentiality with constituent records and database information. Consistently demonstrates professional, respectful, and prompt responsive interaction with colleagues, vendors, and event guests. Demonstrates an ability to handle multiple projects simultaneously. Is a resourceful, creative thinker with problem-solving skills and ability to discern when to act independently or seek guidance. Is experienced with event budget preparation and reconciliations. Has a history of strong administrative support skills. Is proficient with database and event management software and technology.

Required Qualifications

Bachelor's degree. Five (5) years of experience in events work including project management or coordination.

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