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International Event Manager

2 months ago

Austin, Texas, United States netPolarity Full time
Job Overview

International Event Manager

Oversee the comprehensive logistics and planning for a variety of events, including in-person, virtual, and hybrid formats. A key focus of our online event strategy is the effective management of our registration system, which includes:


• Development, quality assurance, and deployment of event invitation emails and landing pages


• Management of the invitation list


• Coordination of attendee check-in and distribution of surveys


• Adherence to global and regional data privacy regulations


• Conducting WebEx Event UI walkthroughs, rehearsals, and presenter coaching


• Reporting on registration, attendance, and key performance indicators

Additional Responsibilities:


• Management of meeting requests for internal visibility across functions


• Scheduling of events


• Venue selection in accordance with procurement guidelines


• Communication with internal teams utilizing standardized templates


• Arranging and confirming accommodations for group attendees


• Designing function spaces


• Ordering audio-visual equipment and internet services


• Managing catering requests


• Printing name badges and tent cards


• Facilitating the shipment of event supplies between offices, suppliers, and venues


• Budget oversight and reconciliation


• Compiling and reporting on event outcomes


• Participation in team meetings and event briefings


• Ensuring event safety, security, and operational excellence by adhering to best practices


• Maintaining timely, accurate, and effective communication


• Performing other marketing event and administrative duties as required

Required Skills:


• A minimum of 5 years of experience in organizing and managing high-quality events.


• Proven ability to collaborate with internal sales and marketing teams, as well as vendors, focusing on event operations, safety, security, and guest experience.


• Exceptional attention to detail while managing tight deadlines.


• Experience in handling multiple concurrent projects with a collaborative mindset.


• A strong passion for teamwork and dedication.


• Excellent written and verbal communication skills.


• Commitment to inclusion, diversity, and accessibility in event planning.


• Ability to ensure the highest quality of service and responsiveness to feedback.

Educational Background:


• A degree or equivalent experience is preferred.


• Relevant training or certification in safety, security, or event production is advantageous.


• Proficiency in Keynote and Pages is required.


• Experience with registration management systems is a plus.


• Familiarity with virtual meeting platforms, including WebEx Webinars, is preferred.


• This position reports to the Ad Platforms Marketing Events team.