Event Coordinator

2 months ago

Suffolk, United States Towne Family of Companies Full time
TowneBank has a culture that:

  • Has a commitment to exquisite service for our members that will lead to our ability to create a reasonable rate of return for our shareholders, a bright future for our dedicated bankers, and a leadership role for our bank in promoting the social, cultural, and economic well-being of our community.
  • Embraces our hometown banking philosophy, where our family members, directors and employees are active volunteers, serving on numerous boards and donating their time and talents to local organizations.
Essential Responsibilities:
  • Project and timeline management:
    • Responsible for operating event management software and managing/monitoring event timelines
    • Collaborate with the marketing team project management specialist to ensure key event milestones for marketing support deliverables are entered in the marketing team's project management system
  • Assist Event Managers with 100+/- events annually
  • Assist with set-up and tear-down for events
  • Manage member entertainment opportunities for corporate suites including coordination with key stakeholders, promotional items, and catering logistics
  • Take ownership of additional events and projects as assigned
  • Manage general administrative tasks such as:
    • Coordination of event invitation mailings, including mail merge, de-duping, proofing, printing, and mailing
    • Complete application process for permits and licenses for events
    • Maintain linens, arrange for cleaning, inspect for damage
    • Work closely with Facility Attendant to inventory and order event supplies
    • Maintain order and inventory in event storage areas
  • Schedule is flexible based on event schedule and Marketing department needs
  • Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).
  • Other duties as assigned
Minimum Required Skills or Competencies:
  • 5+ years of professional, full-time experience in event planning/hospitality industry
  • Must be willing to work some evenings and occasional weekends. Some travel required. Minimal overnight travel required.
  • Ability to maintain calm, professional demeanor in high-paced, high-volume work environment
  • Demonstrate strong organizational skills with ability to prioritize, follow through, and meet deadlines with a strong sense of urgency
  • Ability to manage multiple, simultaneous projects and demonstrate flexibility in handling work assignments
  • Excellent computer skills, including Microsoft Office programs Word, Excel, Power Point, etc.
  • Must be able to lift 25 pounds
Desired Skills or Competencies:
  • Bachelor's Degree in Event Management, Hospitality or Marketing, or related fields
Physical Requirements:
  • Express or exchange ideas by means of the spoken word via email and verbally
  • Exert up to 25 pounds of force occasionally, use your arms and legs, and sit most of the time
  • Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation
  • Not substantially exposed to adverse environmental conditions
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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