Administrative Assistant II

18 hours ago

Lawrence, United States eTeam Full time
Role: Administrative Assistant
Location: Lawrence PA
Duration: 12+ Months

Description:
SASS testing required in Greensburg PA
Hybrid Schedule will be discussed during interview

Responsibilities include:
  • Performing a variety of complex technical administrative assignments requiring initiative, judgment, and well-developed knowledge and skills.
  • Supporting all team members with routine, day-to-day Accounts Payable activities.
  • Performing timesheets daily for the Department, which includes multiple union entities.
  • Processing purchase order (PO) purchases in a timely manner.
  • Reconciling credit card statements for all employees in the Department.
  • Ordering general office supplies and other items required in the Department to perform job duties.
  • Vacation and Time off tracking and calendar updates.
  • Keeping regulatory annual training up to date.
  • Contractor invoicing and tracking.
  • Reconciling all vehicle gas receipts for company vehicles in the Department.
  • Potentially working outside of normal hours when storm events occur to support the Department and employees going to work on restoration efforts.
  • General upkeep, material distribution, mail distribution, etc., for the service center.
  • Booking/reserving hotels, vehicles, etc., for all employees in the Department.
  • Providing administrative support to the Accounts Payable group, including invoice payment processing, researching invoice payments, correcting payable issues, and customer service support for both internal and external customers.
  • Taking initiative to solve problems and bring issues to closure.
  • Demonstrating a willingness to question established procedures and processes.
  • Demonstrating good internal and external customer service.
  • Consistently anticipating and delivering results.
  • Proactively working to ensure knowledge is transferred to others.
  • Demonstrating a solid commitment to all aspects of safety; maintaining a safe workplace for coworkers based on knowledge of potential hazards and industry regulations/requirements.


Qualifications:
  • High school diploma or GED required. Associate degree in Business Administration, Accounting, Finance, Economics, or a related discipline preferred.
  • Minimum 2-7 years of related work experience is required. Related work experience includes invoice processing, customer service, and administrative support.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
  • Pass the Company's EEI Support and Administrative Selection System (SASS) test.
  • Experience with accounts payable, supply chain, other financial disciplines, and process improvements is preferred.
  • Knowledge of SAP system accounts payable, procurement, and general accounting modules is preferred.
  • Able to follow established practices, procedures, and instructions, and produce technical administrative work products in a thorough, timely, and accurate manner.
  • Demonstrate a questioning attitude to continue to learn, produce results, and strengthen existing relationships.
  • Able to model active learning through continuing to develop breadth of knowledge, skills, and perspective.
  • Flexible and able to adapt to shifting priorities.
  • Demonstrated excellent interpersonal and teamwork skills with the ability to independently prioritize workloads, meet deadlines, and work in pressure situations.
  • Able to work in a fast-paced environment.
  • Excellent customer service skills, including the ability to be friendly, courteous, and helpful towards internal and external customers.
  • Able to work independently on special assignments as directed.
  • Demonstrated experience making recommendations for process improvements when appropriate.

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