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Operations Specialist

3 months ago

Tallahassee, United States Catalis Full time
Who We Are

Catalis is a leading government Software as a Service (SaaS) and integrated payments provider, powering a wide range of government operations at the municipal, county, state, and federal levels. Our innovative solutions are designed to streamline processes, enhance efficiency, and improve the delivery of government services to the public. At Catalis, we are committed to leveraging technology to make government interactions simpler, faster, and more accessible.

The Opportunity

We are hiring an Operations Specialist to provide comprehensive administrative and clerical support across all Catalis departments. In this role, you would be responsible for general office duties including but not limited to managing the front desk, answering phones, and sorting and scanning mail and correspondence.

This is an onsite position working 5 days per week in our Tallahassee office 8:00am to 5:00pm.

What You Will Do
  • Provide administrative and clerical support to all departments
  • Maintain and monitor front desk
  • Answer phones
  • Open and sort mail by categories including incoming faxed and emailed correspondence
  • Scan and index all correspondence (incoming and outgoing)
  • Process outgoing mail to include operating the inserting/folding machine, operate the postage meter, collate daily system ordered letters
  • Process change of address requests, survivor requests, name change, incoming correspondence from Lockbox, returned mail, and application corrections after application received
  • Data entry of incoming checks received via mail
  • Prepare Special Letter Requests, cover letters, etc.
  • Order office supplies
  • Stock kitchen
  • Act as the Liaison for various office vendors
  • Forward invoices to Accounts Payable
  • Assist in processing items during peak season
Requirements

What You Will Need to Succeed
  • High school diploma or equivalent is required
  • Team player, excellent communicator, self-starter
  • Ability to manage multiple assignments within stated time frames
  • Strong problem resolution skills
  • Persuasive and well-articulated oral and written communication skills
  • Demonstrated leadership and analytical skills are required
  • Must be methodical with strong organizational skills and the ability to exercise sound judgment
  • Very strong attention to detail
  • Microsoft Office Suite experience (Word, Excel, Outlook, etc.)
What we Offer
  • A dynamic and supportive work environment in a mission driven organization
  • Competitive salary and benefits package, including health, dental, vision insurance
  • PTO (paid time off)
  • HSA and FSA options
  • 401(k) plan with matching contributions
  • Paid parental leave
  • ABLE matching contributions for the disability community
  • Employer paid short term and long-term disability insurance and group term life insurance
  • Financial and legal assistance through our EAP (Employee Assistance Program)
  • Opportunities for professional development and career advancement
  • The chance to make a significant impact on the delivery of government services and the lives of citizens.

EEO Statement

We are an equal opportunity employer and value diversity. We are committed to an inclusive environment for all. All candidates will be considered based on qualifications, merit, and business needs without regard to race, color, religion, national origin, age, non-qualifying mental or physical disability, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.