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Contract Administrator

2 months ago

Indianapolis, United States HIS Constructors Full time

HIS Constructors, Inc. is seeking a Contract Administrator to oversee the administrative functions related to construction project control, documentation, and billing. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Organization and attention to detail are critical for specific tasks and also for general office functionality.

Essential Duties and Responsibilities:

  • Prepare and manage subcontract documents (and all related forms)
  • Review, research and correct daily submittals
  • Project cost accounting (productions/budget)
  • Responsible for all project purchase order/payable approval
  • Responsible for all project billing documentation, including T&M billing, creation, submittal and collection
  • Prepare project weekly status and cost reports with variance analysis
  • Monthly cost to complete analysis
  • Update project files as needed with pertinent information
  • Coordinate submittal of all required project documents
  • Viewpoint data base management

Experience and Education Requirements:

  • Four or more years of related experience and/or
  • A bachelor or associates degree in business administration, accounting, or construction management.
  • Equivalent combination of education and experience accepted

Job Performance Skills Needed:

  • Ability to read and comprehend documents such as contracts, operating and maintenance instructions, and procedure manuals
  • Ability to create, run and evaluate routine reports and correspondence.
  • Ability to document procedures
  • Effectively present information one-on-one and small group situations to customers, clients, and other employees
  • Possess high verbal skills displaying pleasantness, courteousness, and professionalism
  • Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions, and decimals, calculate discounts, interest, commissions, proportions, percentages, ratio and areas
  • Ability to apply concepts of basic algebra and geometry
  • Proficient with personal computers including MS Word, Excel, PowerPoint, Access and other Microsoft Office programs in a Windows environment
  • Viewpoint experience a plus

Other required skills/abilities:

  • Minimum 40 hour work week; work extra hours/weekends when required
  • 45-50 wpm typing skills
  • Strong 10-key skills
  • Able to work on multiple projects
  • Work with confidential information professionally
  • Organized
  • Cost accounting experience
  • Good communication skills

Salary commensurate with experience

Equal Employment Opportunity