Administrative Assistant II, Office of the Dean of Students

2 weeks ago

Miami, United States Barry University Full time
Summary

The Administrative Assistant II within the Office of the Dean of Students plays a pivotal role in providing comprehensive administrative support to the Dean of Students. Responsibilities encompass the efficient management of the office's daily operations, including the oversight of Dean of Students Email and office phone communication, as well as ensuring seamless coordination and appropriate referrals.

This role is entrusted with the essential task of hiring and training student employees, fostering a dynamic and effective team that contributes to the overall functionality of the office. A collaborative spirit must extend beyond the immediate team, given the need to engage with various departments across the university to enhance departmental programs, services, and operations through cooperative efforts.

The Administrative Assistant II position is a cornerstone of our commitment to fostering an environment of excellence and support within the Office of the Dean of Students. Organizational prowess, interpersonal skills, and a proactive mindset are important in contributing to the smooth functioning of the office and reinforcing the university's mission of providing exceptional student experiences, support, and advocacy.

This position is In-Person

Essential Functions

Office Management
  • Maintains a welcoming, supportive, and confidential office environment. Receive, prioritize, and screen communications to Dean of Students, including email messages and telephone calls, from students, parents, university population, as well as general public through Dean of Students Outlook Mailbox, and Office Phone/Voicemail.
  • Assists with maintaining the calendar of the Dean of Students; schedules and coordinates appointments, including scheduling of appropriate room reservations for meetings.
  • Hires, trains, approves hours of and supervises all Student Employees.
Administrative Support
  • Assists Dean of Students with preparation of correspondence, communications, and other documents, such as Departmental Board Reports, Annual Reports, Emails, etc. Assists the Dean of Students and other constituents in the coordination and facilitation of training workshops. Assists in the coordination of events hosted by the Dean of Students and Division of University Administration such as but not limited to In-Service trainings, staff retreats or recognition functions, compliance regulated trainings.
  • Assists Dean of Students with maintaining up to date Web presence such as but not limited to Student Handbook, Dean of Students Web Page, etc.
Qualifications/Requirements
  • An Associate's degree, or vocational/technical degree is required. A Bachelor's degree is preferred.
  • 1-3 years of administrative experience is required.
  • Proficiency with MS Office Suite, Guardian Case Management software, and other university systems
  • Must have the ability to process and handle confidential information with discretion
  • Compose correspondence to students, parents, faculty and staff
  • Excellent interpersonal, verbal and written communication skills.
  • Strong organizational skills and ability to prioritize and complete simultaneous projects within deadlines.


Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

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