Human Resources Specialist I

2 months ago

Savannah, United States Hardin Medical Center Full time
Description

FLSA Employment Status: Nonexempt/Hourly

JOB SUMMARY

Provides administrative support for the day-to-day human resource operations. General responsibilities include onboarding new employees, assisting employees and visitors, and facilitating hospital sponsored special projects and events, preparing and conducting new employee General Orientation bi-monthly.

Reporting Structure: Reports to the Human Resources Director/Chief Talent Officer or designee

MINIMUM QUALIFICATION REQUIREMENTS

Education

High school diploma or equivalent required. Associate's Degree preferred.

Work Experience

A minimum of five (5) years office/clerical support experience working with the general public required. Human Resources experience in a healthcare environment preferred.

License/Certification: Society for Human Resources Management Certified Professional (SHRM-CP), preferred

STANDARD CORE COMPETENCIES

Mission, Vision

Core Values/Standards of Conduct

AIDET/Organizational Expectations

Safety

Quality

Flexibility

Customer Service

Diversity and Inclusion

Finance

Abuse and Neglect of Adult Patient

Abuse and Neglect of Pediatric Patient

Acute Coronary Syndrome/Chest Pain Protocols

Biohazard Waste

CC Hand Hygiene

JOB SPECIFIC CORE COMPETENCIES

SKILLS

Excellent communications skills (verbal, written, and presentation) are required.

Critical thinking /evaluation, good judgment

Advanced level computer skills required: Microsoft Office and HRIS skills are essential.

Superior interpersonal and customer service skills are critical

KNOWLEDGE

Basic knowledge of federal/state Employment Laws

Solid understanding of hospital policies and procedures related to employees is required

ABILITIES

Relationship management

Ethical practices

Ability to work effectively with diverse generations and cultures is essential

BEHAVIOR

Excellent customer service and compassion

Demonstration of positive diversity/ inclusion interactions is required

Must be confidential and respect the privacy of all employees and patients

Must be fair minded and open to differences

ESSENTIAL FUNCTIONS

Administrative Support/Front Desk

Answers incoming calls regarding human resources services/greets visitors

Assists with employment intake

Responds to reference checks and verification of employment status

Performs HRIS data entry and employee personnel records maintenance

Assists employees with system password resets and log-ins

Ensures all files are in compliance with mandated local, state, and federal regulations

Onboarding

Screens and processes employee applications

Schedules new hires for pre-employment and orientation, and conducts new employee orientation set-up and presentation

Conducts employment reference checks

Ensures appropriate background checks and regulatory agency registries are generated for applicants and current employees as required

Conducts primary source licensure/certification checks

Benefits/Payroll

Assists with benefits administration and payroll transactions

Compiles payroll data

Reviews Time Cards for accuracy

Provides backup for biweekly payroll process through Kronos

Compiles internal management reports from Kronos

Talent Acquisition

Responds to job vacancy inquiries

Employee Relations

Assists employees and supervisors with basic interpretation of Human Resources policies and procedures

Assists with organizing official employee events and special projects as designated/approved by HMC management

OTHER DUTIES

Performs other duties, special projects; and coordinates employee sponsored events as required.

PHYSICAL DEMANDS

This job operates in a professional office environment. This role routinely uses standard office equipment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Must be able to see with corrective eye wear

Must be able to hear clearly with assistance

May be exposed to infectious and contagious diseases

Able to handle emergency and/or crisis situations

May be required to wear protective equipment as necessary

Ability to perform effectively in a stressful and fast-paced environment.

Ability to pass all required health and other screening tests including random and reasonable suspicion drug screens.

PHYSICAL ABILITIES AND REQUIREMENTS

Activity

Occasionally (1-33%)

Frequently (34% to 66%)

Continuously (67% to 100%)

Sitting

X

Walking

X

Standing

X

Bending

X

Squatting

X

Climbing

X

Kneeling

X

Twisting

X

Lifting

X

Carrying

X

Pushing

X

I, (Print Name)

have received a copy of this job description.

The following signature indicates that I have read and understand all aspects of the job description, and I assert that I am not aware of any reason that would prevent me from performing all job responsibilities under the conditions described. Further, my signature indicates that, upon accepting employment at HMC, I agree to perform the job duties as listed in this job description and all other duties as required.

Employee Signature

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