SPS Center Specialist-Senior

4 weeks ago

San Antonio, United States UT Health San Antonio Full time
Job Description

The Sponsored Programs Support Center Specialist - Senior handles pre- and post-award duties for the departments in which they serve. This role is responsible for preparing grant proposals, contracts, and agreements to be reviewed by the institutional central Office of Sponsored Programs (OSP), as well as responsible for the management of financial forecasting, and effort certification compliance. Under minimum supervision, this role is responsible for ensuring proposals and awards are compliant with laws, regulations, policies, and terms and conditions and supporting the award closeout process through reconciliation of direct and indirect expenses. This role provides high quality service, attention to detail, and excellent customer service.

Responsibilities

  • Facilitates proposal development, enters proposal into Cayuse, contributes to non-technical components of proposals, and processes proposals complex proposal submissions.
  • Prepares and submits to OSP transfer grant applications for new incoming faculty.
  • Partners with faculty and prepares budgets for proposal submissions, assists in the development of budget justifications.
  • Develops uniform procedures to compile and catalogue sponsored account documentation in support of the grant submissions and initial project creation.
  • Keeps current on applicable federal guidance on sponsored projects including OMB Uniform Guidance updates.
  • Supports Principal Investigators (PIs) in understanding sponsored program administration, policies, and compliance on an ongoing basis.
  • Determines subcontracting need and coordinates subaward budgets and documents for proposal submissions.
  • Proactively identifies, recommends, and implements process improvement opportunities.
  • Develops monthly financial forecast reports for PIs, reviews documentation for cost transfers, and assist with being the main lead liaison with the OSP.
  • Monitors sponsored program award budgets to actual expenditures and ensures research support costs are compliant with sponsor guidelines.
  • Assists faculty with completing and processing documentation of compensation via the institution's effort certification system (ECRT).
  • Performs ad-hoc monitoring reviews and communicates review findings to unit.
  • Contacts the Office of Sponsored Programs (OSP) regarding re-budgeting requests, carry-forward requests, work with administrative units regarding late payments and/or late invoicing.
  • Develops closeout report to ensure all outstanding items are addressed prior to budget/project end date, streamline reconciliation process, and communicate to Principal Investigators.
  • Reconciles direct and indirect expenses for projects to ensure all appropriate expenses have been posted to the project, reviews, and reconcile all invoices.
  • Reviews financial expenditures for accuracy on sponsored grants and contracts, prepares forecast reports, inclusive of a review of revenue, expenditures, and available balances.
  • Meets with Principal Investigators on a regular basis to review award status and assist in the resolution of problems as they occur.
  • Attends regular meetings, training sessions, and professional development workshops to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the Sponsored Programs Support Center Specialist - Supervisor.
  • Performs other duties as assigned.
Qualifications
  • Advanced knowledge and understanding of the administrative and compliance components of a proposal, including: interpretation of standard proposal requirements, terms, and conditions; development of budget and budget justification; review and development of bio-sketches; review and consolidation of necessary subaward documentation; evaluation of compliance elements; evaluation of proposal administration components, such as facility and other resourcing needs.
  • Advanced knowledge of applicable federal, state, and other sponsor regulations related to sponsored programs, especially the OMB Uniform Guidance.
  • Experience working with sponsored program proposal development financial administration software applications.
  • Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meets both internal and external deadlines.
  • Capability to work with all types of sponsored programs including training, public service, and basic science and clinical research.
  • Attention to detail, problem-solving and ability to prioritize multiple projects and responsibilities to meet deadlines.
  • Analytical and problem-solving skills, including experience examining and analyzing financial transactions to develop accurate reports, identify viable solutions.
EDUCATION:
  • Bachelor's degree is required.
  • Master's degree preferred.
EXPERIENCE:
  • Four (4) years of sponsored programs administration experience is required (education can substitute up to two years of experience)
LICENSE AND CERTIFICATION:
  • Certified Research Administrator (CRA)
  • Pre-Award (CPRA) certification
About Us

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:
  • Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
  • Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
  • Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
  • Holidays: 12 set paid holidays each year plus three floating holidays, which can be used anytime during the fiscal year.


FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

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