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Senior Specialist GBS Payroll

4 months ago

Portland, United States adidas Full time

Purpose: Provides support for bi-weekly payroll processing for North America employees.

Key Accountabilities:

  • Performs key activities necessary in processing of bi-weekly payroll.
  • Assist ensuring that all payroll requirements are met (banking requirements, workers comp, new hire, worksite, etc.).
  • Performs per pay period audits to ensure data accuracy.
  • Administers imports of external pay files (time, deductions, incentives, etc.) into GV Payroll.
  • Process daily SAP-hr to ADP-gv (pu-12) load files.
  • Review pu-12 error log and make corrections/updates as required to keep both systems in sync.
  • Reviews prior to processing all payroll-related associate data, including but not limited to new hires, terminations, leaves of absence, wage changes, transfers, and other changes.
  • Reviews pre-production audit reports prior to release.
  • Assist with processing cycle on release day.
  • Performs post-production maintenance audit to prepare for next processing cycle.
  • Audits payroll output within specific time frame for resolution of outstanding issues.
  • Utilizes existing ad hoc and standard reports libraries to assist with internal auditing and creates custom reports as needed.
  • Proactively works to analyse and resolve issues that create the need for manual checks, thereby reducing exposure errors, potential penalties, and interest resulting from late tax deposits.
  • Issues and updates manual checks.
  • Assist with the timely resolution of outstanding tax, payroll, and accounting issues.
  • Processes payroll transactions that require a higher level of complexity.
  • Responsible for balancing and controlling earnings and deductions totals.
  • Review automated system input and output registers and standard reports.
  • Determining and correcting out-of-balance conditions.
  • Research and prepare special reports for management upon request.
  • Calculating special pays, controlling special pay processing as requested.
  • Monitors and responds to employee inquiries submitted by email or the Payroll ticketing system on a daily basis, insuring that all issues are resolved prior to days end.
  • Respond to inquiries from 3rd parties (ie: unemployment tax, insurance, gov't agencies and stakeholders).

Performs garnishment reviews to include but not limited to:

  • Interpretation & implementation of Garnishment Orders.
  • Process Garnishment orders and associated processing fees in ADP-GV.
  • Ability to calculate disposable earnings to confirm that garnishment deductions are calculated properly.
  • Maintain withholding balance sheets & process inactivation's when necessary.
  • End date terminated employee's garnishment records in GV.
  • Respond to both agency and employee inquiries.
  • Keep all agencies informed of address changes and employee terminations.
  • Timely resolution of outstanding garnishment issues.

Knowledge Skills and Abilities:

  • Professional communication skills with a focus on customer service for our client base located remotely throughout The Americas and globally.
  • Ability to meet tight deadlines.
  • Detail oriented, organized and demonstrated ability to prioritize.
  • Ability to act independently, with minimal daily direction to accomplish objectives.
  • Ability to work cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, and problem solving in order to achieve outstanding results.
  • Effectively applies client payroll policies and procedures. Ensures compliance with all applicable federal, state and local tax regulations as well as wage and hour laws.
  • Advanced understanding of PR /HR processes and data.
  • Advanced MS Office skills.
  • Manage high volume of payroll and related activities.
  • Ability to perform percentage calculations and basic math functions related to gross-to-net payroll and payroll taxes.
  • Flexible work schedule as determined by workload requirements.

Qualifications:

  • 3+ years of automated multi-corporation, multi-state, payroll processing experience.
  • Canadian payroll experience and timekeeping processing is a plus.
  • SAP HR & ADP GlobalView payroll system experience.
  • Knowledge and experience with time keeping systems (ie: Dayforce, UKG Kronos, ADP eTime).
  • In-depth knowledge of taxes, wage and hour laws.
  • Processing high volume bi-weekly payrolls in multi states environment.
  • Must possess the ability to effectively communicate both verbally and electronically with various levels of internal and external partners.
  • Good verbal and written communication skills.
  • Ability to analyze and resolve problems through effective customer service interface and communication.
  • Must be flexible with work schedule and able to work under time constraints to ensure that deadlines are met.
  • Ability to work in a fast pace - ever changing team environment.
  • Prior experience working in a shared service environment preferred.

*Diversity, Equity, and Inclusion at adidas means championing individual uniqueness and cultivating a culture of belonging in which everyone can create at their best. We embrace diverse backgrounds, experiences, and perspectives and seek to create a workforce that reflects our consumers and communities.

*adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance, which can be supplemented with employee-paid coverage. Employees are able to enroll in adidas' 401k plan and Stock Purchase Plan with employer match. Full-time employees are eligible for education assistance and generous Leave policies including 14 weeks of paid parental leave.

*Employees are eligible to earn an annual bonus based on both company and personal performance and RSU offering. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, eleven paid holidays throughout the calendar year and Service Time Off during milestone years.

*We officially returned to office in a hybrid work environment, working 3 days in office and 2 days remote. The working location of this position is Portland, Oregon .

*Though our teammates hail from all corners of the world, our working language is English.