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Senior Executive Assistant

3 months ago

San Francisco, United States Alembic Limited Full time
About Us

Alembic applies cutting-edge algorithms and composite AI solutions to provide a new approach for marketing data analytics. Unlike tools that only provide correlation, only Alembic provides true causation, giving organizations across sector and industry the ability to quantify the value of every marketing activity and maximize future marketing investments. We're backed by leading tech luminaries and innovators including WndrCo, founded by DreamWorks founder Jeffrey Katzenberg, Jensen Huang, Joe Montana, and many more.

About the Role - Senior Executive Assistant

We are looking for an experienced Senior Executive Assistant to work directly with our CEO. You'll be responsible for managing their calendar, triage for important matters, and handling internal and external communications. This role is critical in ensuring the CEO's time is effectively managed and that operational tasks are handled seamlessly.

The ideal candidate is a self-starter, comfortable working independently, and curious about the intersection of technology and marketing. This is a unique opportunity to be right in the thick of a dynamic, high-impact team and a chance to learn more about how companies at the cutting edge of AI technology operate.

What you'll do:
  • Scheduling Management: Manage scheduling and calendar for the CEO, including internal and external meetings, ensuring there are no conflicts and that time is used efficiently.
  • VIP Follow-ups and Stakeholder Communication: Ensure seamless communication and follow-up with key stakeholders such as VIP contacts, recruits, sales prospects, press, and investors. This includes managing correspondence, scheduling follow-up meetings, and ensuring timely responses to all inquiries.
  • Communication Management: Handle internal and external communications, drafting emails, memos, and other documents as needed. Maintain an organized communication system to ensure nothing falls through the cracks.
  • Cross-Functional Collaboration: Work seamlessly with other team members across the company to ensure smooth operations and support for the CEO.
  • Travel Coordination: Arrange travel logistics for the CEO and handle ad hoc tasks proactively.
What will help you succeed:
  • Experience: At least 4+ years as an Executive Assistant or in an operations/support position.
  • Support: Experience supporting senior executives with proactive, high-velocity leadership styles.
  • Communication: Strong verbal and written communication skills. Demonstrated ability in writing is highly valued.
  • Organizational Skills: Excellent organizational, project management, problem-solving skills, and multitasking abilities.
  • Bonus: Familiarity with the speed of startups and the technology sector is a plus.
Location: Our headquarters are located in SoMa in San Francisco. We operate on a hybrid schedule, in-office in our SF HQ three days a week.

Benefits: Our comprehensive benefits package includes medical, vision, and dental plans, open PTO, life insurance, 401(k), parental leave, commuter benefits, and fitness benefits.

If you are a highly organized, proactive individual with a desire to operate at the heart of a fast-growing startup, we would love to hear from you.

Why you might be excited about Alembic:
  • You want to build something that is both technologically challenging and solves a real customer need. You want a role with major upside that tackles a massive market opportunity.
  • You are a serial startup builder or want to earn growth stage experience before becoming a founder yourself. We have assembled a super team of leaders who have deep experience building and selling B2B marketing solutions that work.
  • You want to work where you can take a big swing at building something big while maximizing your personal growth.
Why you might not be excited:
  • If you only want to tell people instead of building and coding alongside them - and on your own - then we're not the environment for you.
  • You prefer company practices with 100% built out process for every little detail.
  • You prefer static over dynamic. Projects, priorities, and roles will adapt to your skill set and your goals. Though we have real paying customers, and a playbook for growth, we proudly remain an early stage startup.


At Alembic, diversity, equity, and inclusion are at the core of who we are. Our commitment to these values is unwavering across all of our work around the world. We know that having varied perspectives helps generate better ideas to solve the complex problems of a changing and increasingly diverse world.

We'd love to share more with you. If you want to learn more about Alembic or this role, please let us know of your interest on this page. Thank you.