Finance Director

4 weeks ago

Bowling Green, United States ITS - Integrated Talent Strategies Full time

ITS has a client in the Bowling Green, OH area seeking a Finance Director.  This is a direct hire role with full benefits. 

Responsibilities:

  1. Record and report the daily, monthly, and year end financial transactions for the company:
    1. Cash receipts, deposits and disbursements; petty cash; bank account reconciliation.
    2. Accounts receivable invoicing and collections.
    3. Accounts payable vendor invoice processing and payment.
    4. General ledger journal entries, account reconciliation and financial statements.
    5. Time sheet preparation for payroll service; prepare and enter payroll journal entries.
    6. Submit employee 401k contributions and loan repayments to the Retirement & Savings Plan; compile year end census for 401k Plan manager.
    7. Prepare semi-annual workers' compensation payroll report; quarterly Ohio CAT tax report; annual Form 1099's; estimated and regular tax deposits as directed by the accountant.
    8. Cost accounting; time sheets and labor & reports.
    9. Sales rep commissions; expense reports and credit card expenditures.
    10. Year end write up for the accountant; write up for outside audits (insurance, BWC, etc.)
    11. Prepare reports for outside sources (Dunn & Bradstreet; Toledo-Lucas County Port Authority, etc.)
    12. Maintain accounting files.
  2. Knowledge and maintenance of the accounting modules of the accounting software.
  3. Human resource and benefit management:
    1. New hire payroll and benefit enrollment; termination payroll and benefit cancellation; process changes to payroll and benefits for existing employees.
    2. Update Company Policy manual to reflect changes in local, state and federal laws and requirements; keep labor law posters current and posted as required by law.
    3. Communicate benefit and company policy changes to employees.
    4. Process paperwork for unemployment and workers' compensation claims, requests from governmental agencies regarding child support and garnishments, and other authorized requests for information relating to employees (verification of wages and employment, etc.)
    5. Record attendance on individual employee Absentee Calendars.
    6. Maintain security and privacy of payroll, benefit and employee files and information.
  4. ISO: Work with other Departments to:
    1. Prepare and maintain Job Warranty Tracking chart for capital equipment.
    2. Prepare and maintain On Time Delivery of Equipment chart for capital equipment.
  5. Miscellaneous:
    1. Jobs:
      1. Maintain Job Status Report spreadsheet.
      2. Set up contract, service and warranty jobs in software, office and computer files; close completed jobs in software.
      3. Distribute new job information to appropriate personnel.
    2. Provide Form W-9 and Blanket Certificates of Exemption (from sales tax) to vendors, and provide Certificates of Insurance to customers.
    3. answer phone and front door.
    4. Schedule routine and emergency repair/maintenance for copier and fax machines.
    5. Cover for Purchasing and After Market Service Coordinator during absences and/or vacation.
The Finance Director's responsibilities are to be performed in a manner that:
  1. Provides accurate, relevant and timely financial information and reports to managers and outside sources; maintains the company's good standing with creditors and credit reporting agencies; and supports the timely collection of moneys owed to ensure a workable cash flow.
  2. Makes full use of the accounting software.
  3. Enables all employees to efficiently receive the highest level and quality of benefits available through the company; maintains the privacy and integrity of personnel records and company documents and information; and keeps the company in compliance with governmental labor rules, regulations and requirements.
  4. Allows for efficient sharing and access to common information by the office, shop and management staff.
Qualifications for Job:
B.A
in Business Administration or 2 year degree in Bookkeeping (or equivalent) with 3 years of field experience.
Must have ability to keep complete records of all transactions for the Corporation and to work with all departments in Company expenditures.
Must have ability to work with outside people such as Accountants, Bankers and Insurance personnel.

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