Program and Administration Coordinator

ABOUT THE JEWISH COMMUNITY FOUNDATION Individuals can make a difference; together we change the world. This is the Jewish Community Foundations (JCF) core belief. The JCF combines donor-driven philanthropy, investing and education for maximum benefit in the community. JCF develops and manages philanthropic vehicles and assets, including donor?advised funds, endowments, and organizational funds. A philanthropic innovator, the JCF is a leading community foundation in offering impact investment opportunities to its donors. JCF is also renowned nationally for its Endowment Leadership Institute, a model that has been replicated across the country. For almost 60 years, the JCF has granted more than $2.3 billion to 7,000+ organizations on behalf of more than 1,000 donors, making it one of the largest grantors in San Diego. OVERVIEW OF THE JOB The Program and Administration Coordinator is a full?time, non?exempt position that reports to the Director of Human Resources and Administration. Overall Responsibilities Programmatic Support Provide comprehensive programmatic support for ongoing events and meetings. Manage programs and event calendars, including scheduling and reserving event spaces. Support the development of materials, communications, marketing content, evaluations, and other resources as needed. Coordinate event logistics, including room setup, technology needs, and catering arrangements. Procure supplies and materials necessary for programs and events. Collaborate with external organizations involved in meeting and event activities. Support scholarship programs, including communication with students and related administrative tasks. Responsible for all meetings and event logistics and support. Maintain organizational calendars and support the scheduling of internal and external events. Oversee event logistics, including room setup, proactive communication with vendors, preparation of materials, and other related tasks. Coordinate catering services and ensure all necessary supplies are arranged. Track and report event attendance and provide guest lists to building security as required. Assist with the planning and execution of special events and meetings. Governance support Provide comprehensive administrative support for quarterly Board and committee meetings, including preparation of materials, coordination of technology needs, attendance management, and meeting room setup. Assist Supporting Foundations and Committees by coordinating schedules, preparing materials, and taking accurate meeting minutes. Collaborate effectively and professionally with volunteers. Manage and maintain complex calendars for C?Suite executives. Coordinate with the Front Desk to ensure timely notification of visitors for the Chief Executive Officer, President & Chief Philanthropy Officer, Executive Vice President & Chief Impact Officer, and Chief Financial Officer. SKILLS, QUALIFICATIONS AND ESSENTIAL FUNCTIONS 24 years of office experience, preferably with meetings and event experience. Proficient in all Microsoft Office applications including Adobe Acrobat. Experience using Salesforce a plus. Comfortable and competent with technology and eager to learn new systems. Excellent communication skills both written and verbal. Demonstrated ability to organize and prioritize multiple ongoing activities. Excellent customer service skills. Commitment to detail. Strong interest in working in the nonprofit sector with a values?driven organization. Must be able to multitask and thrive in a busy environment. Willingness to take instructions and requests from multiple staff members. Move tables up to 10 pounds and carry boxes of supplies up to 20 pounds. #J-18808-Ljbffr