Administrative Coordinator

Administrative Coordinator - 137599 UC San Diego Health Payroll Title PROJECT POLICY ANL 2 Department SCH OF PHARMACY AND PHARM. SCI Hiring Pay Scale $28.88 - $49.76 / Hour Workplace La Jolla Appointment Type Career Appointment Percent 80-100% Union Status Uncovered Total Openings 1 Work Schedule 8 hrs/day, Monday?Friday Filing Deadline Mon 12/15/2025 The Administrative Coordinator will serve as a key resource for the coordination, administration, organization, and management of day?to?day operations, supporting school faculty leadership. Responsibilities include liaison with faculty, campus officials, students, and central campus offices; managing highly sensitive and confidential material; participating in policy making and program enhancements that support the teaching mission; providing data and curriculum information for strategic planning; and performing other duties as assigned. Minimum Qualifications Six years of related experience, education/training, OR a Bachelors degree in a related area plus two years of related experience/training. Working knowledge of common organization?, research?specific, and other computer application programs; experience in a scientific, research, and academic setting. Proficient communication and interpersonal skills, strong writing and editing abilities for a wide range of documents. Experience interacting with a variety of personalities at all levels, exercising tact, judgment, diplomacy and flexibility to promote positive working relationships. Proficient discretion and confidentiality. Sound judgment in responding to issues, acting on initiative, and exercising independent judgment in executing a wide variety of functions. Ability to analyze, research and synthesize large amounts of data with strong attention to detail; strong analytical and critical thinking skills. Ability to multi?task with demanding timeframes; strong time management, organizational and follow?up skills; ability to work under pressure and adapt to changing priorities. Working knowledge of applicable policy analysis techniques. Demonstrated project management and administrative experience in a fast?paced, constantly changing, decentralised, growing organization. Proven ability to develop, analyse and carry out program and project objectives and work with others to achieve organizational goals. Experience effectively maintaining multiple calendars, arranging meetings/events, and scheduling appointments/events. Advanced skills using Word, Excel, PowerPoint, or similar programs; fast, accurate typing and word processing skills. Proven ability to coordinate large meetings or conferences and make complex travel arrangements; prepare reimbursement. Excellent interpersonal skills, including tact, diplomacy and flexibility; ability to work in a team framework in conjunction with diverse academics, staff, students, professionals, the public, and patients. Excellent verbal, written, and electronic communication skills that facilitate professional, effective, and courteous interaction with a diverse population. Preferred Qualifications Knowledge and experience with UCSD online and web?based accounting systems (BLINK, FinancialLink, etc.). Special Conditions Job offer contingent on satisfactory clearance based on background check results. Willing to work in or near a laboratory environment. Occasional evenings and weekends may be required. Must be able to work various hours and locations based on business needs. Pay Transparency Act Annual Full Pay Range: $60,300 - $103,900 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $28.88 - $49.76 All applicants must comply with the University of California Policy on Vaccination Programs, which may be amended or revised from time to time; federal, state, or local public health directives may impose additional requirements. If applicable, life?support certifications (BLS, NRP, ACLS, etc.) must include hands?on practice and an in?person skills assessment; online?only certification is not acceptable. Seniority level Mid?Senior level Employment type Full?time Job function Administrative Industries Hospitals and Health Care Applications/Resumes are accepted for current job openings only. For full consideration, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached. UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel you have most of the qualifications and/or transferable skills, we strongly encourage you to apply. UC San Diego is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. For more information, visit UC San Diego Principles of Community. UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening. #J-18808-Ljbffr