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Project Subcontracts Administrator
2 months ago
Overview
Independently performs a variety of assignments requiring the investigation and evaluation of subcontractors and the subcontracting of high-dollar value, unique, and specialty construction materials, equipment and services. This role must be capable of independent judgement in evaluating, selecting, and applying standard techniques, procedures, and criteria in carrying out a sequence of related subcontracting tasks for a construction project and has a direct impact upon cost containment, efficiency and the profitability of operations. Assignments have clear and specific objectives requiring the investigation of a limited number of variables.
Supervisory Responsibilities
May direct the activities of and/or advise less experienced subcontracts personnel and administrative support personnel. Direct management and coordination of subcontractor planning of activities to enhance subcontractor performance.
EDUCATION
Normally requires a 4 year degree in Business Administration (or related curriculum). In lieu of a degree, 6 years of equivalent experience in construction related procurement or subcontracting activities is also acceptable.
Qualifications And Experience
Requires a minimum of five (5) years related procurement, subcontracting or construction experience. The ability to type and proficiency in standard Microsoft Office products is required.
Essential Functions
The role of Project Subcontracts Administrator is to collaborate within a multi-discipline team in an effort to fully develop, deliver and complete a successful project. As part of this collaborative effort, this role requires the presence of the individual working within a group setting, with regular interaction during meetings and one on one, face to face discussions with other individuals on the team on a daily basis.
Typical Duties And Responsibilities
Consult with engineering and construction management to clarify material requirements and scopes of work.
Prepare and submit request for quotations.
Receives and coordinates requests for information (RFI's).
Handles subcontractor cost and schedule impact sheets.
Discuss needs with subcontractors, review subcontractor's alternate suggestions, and make recommendations to project management with respect to cost reductions, better deliveries, and sales terms.
Consult with suppliers and project engineers regarding technical suitability of equipment and work methods.
Analyze quotations and select suppliers.
Make commitments and negotiate prices and schedules.
Secure quotations and develop cost information for proposals.
Create bid tabulation forms and other procurement documents.
Obtain routine cost information for estimating purposes.
Enter and distribute subcontracts and other procurement documents.
Solicit information from subcontractorss regarding their capabilities and qualifications and update the supplier database of information.
Language And Communication Skills
The ability to read, analyze and interpret general business periodicals, professional journals, technical bulletins and government regulations are essential requirements for this role. The ability to write reports, business correspondence and procedure manuals will also be a regular requirement for this role. The ability to effectively deliver oral presentations and to respond to questions from groups of managers, engineers, clients and subcontractors will be a daily requirement for this role. Job success often hinges upon interpersonal communication and relationship development skills. Job tasks require frequent interchange and the successful completion of job tasks depends in large part upon effective interaction and communication with others.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
PHYSICAL DEMANDS
Occasionally, will participate in a field trip to job site and may be assigned to work at a site for several months at a time. This requires the ability to stand, walk, reach, climb and balance. Lifting up to 25 pounds may be required.
WORK ENVIRONMENT
Normally will work in an office enviroment, but occasionally will participate in a field trip to job site and may be assigned to work at a site for several months at a time which may require exposure to outdoor weather conditions, loud noise, fumes, and airborne particles.
About S&b
S&B is an exceptional full-service Engineering, Procurement, and Construction (EPC) company, proudly maintaining private ownership and operation for over five decades. With our extensive experience, we have successfully undertaken diverse projects across various industries, including Oil & Gas, Chemicals, Petrochemicals, Energy Transition, Power, and Pulp & Paper. What sets us apart is our unwavering commitment to safety, timely project completion, and cost-effective solutions. Our proven track record speaks for itself, as we consistently deliver outstanding results while adhering to the highest industry standards. Moreover, our company culture is unparalleled, fostering an environment of collaboration, innovation, and excellence. At S&B, we understand the value of our talented team, and we ensure they are rewarded accordingly. We offer a competitive compensation package and a comprehensive benefits program to attract and retain the best professionals in the field.
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