Administrative Officer

Summary About the Position: Serves as Administrative Officer to Operations Division providing essential management services involving administrative support, manpower, budget, training, and personnel activities to more than 300 Operations Division personnel for the St. Paul District. Responsibilities Assists in the execution of policies as they pertain to the administrative functions and assists the Chief and Deputy Chief of Operations with administrative activities and day-to-day operations. Serves as action officer between Operations Division and the Civilian Personnel Advisory Center (CPAC) pertaining to all aspects of talent management, organization structuring, position management, and manpower utilization. Analyzes mission, management objectives, and organizational goals to determine current and projected personnel needs and potential placement opportunities/issues. Coordinates with manpower specialists assisting in the performance of surveys to ensure validity of information and realistic identification of manpower requirements. Works with resource management manpower and personnel specialists to maintain the Operations Division Internal Manning Document (IMD). Advises and assists management and staff with civilian personnel life cycle events, from hire to retire, and provides referral to proponent offices as appropriate Serves as the Operations Division Drug Testing Program (DTP) Coordinator, supporting field supervisors with employees in Testing Designated Positions (TDPs). Serves as the Operations Division subject matter expert (SME) on disposition of Workers Compensation Program claims. As the Operations Division Training Officer, administers and executes the Division’s Training Program, prepares, and maintains Operations’ training budget. Serves as the billing official for Operations Division’s Government Purchase Cards and Government Training Credit Cards.. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Experience Requirements: GS-09 Specialized Experience: One year of specialized experience which includes meeting two of the following:1) Evaluate financial information to assess overall financial performance of an organization; 2) assist in the execution of policies as they pertain to administrative management functions ; 3) provide advice on recruitment and/or staffing issues; 4) execute a training program and/or prepare an operations training budget; 5) oversee the coordination of all employee onboarding and departure activities through automated and/or manual procedures; 6) implement administrative policies and/or procedures to enhance support service functions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: [insert applicable field(s) of study]. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. GS-11 Specialized Experience: One year of specialized experience which includes meeting three of the following:1) Evaluate financial information to assess overall financial performance of an organization; 2) assist in the execution of policies as they pertain to administrative management functions ; 3) provide advice on recruitment and/or staffing issues; 4) execute a training program and/or prepare an operations training budget; 5) oversee the coordination of all employee onboarding and departure activities through automated and/or manual procedures; 6) implement administrative policies and/or procedures to enhance support service functions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: [insert applicable field(s) of study]. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. GS-12 Specialized Experience: One year of specialized experience which includes meeting four of the following:1) Evaluate financial information to assess overall financial performance of an organization; 2) assist in the execution of policies as they pertain to administrative management functions ; 3) provide advice on recruitment and/or staffing issues; 4) execute a training program and/or prepare an operations training budget; 5) oversee the coordination of all employee onboarding and departure activities through automated and/or manual procedures; 6) implement administrative policies and/or procedures to enhance support service functions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11). "Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted." You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Budget Administration Decision Making Planning and Evaluating Technical Competence Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS). GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). GS-11: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). GS-12: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: d.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Human Capital & Resource Management Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest.