HR Specialist

2 weeks ago

San Jose, United States San Jose Museum of Art Full time

Job Description Job DescriptionPosition Summary:The San Jose Museum of Art (SJMA) has an exciting opportunity for an individual with initiative, autonomy, attention to detail, and a strong work ethic. Join our team and contribute to our mission of fostering a workplace culture rooted in our values of Collaboration, Care, Curiosity, and Inclusion. This 25-hour per week position requires a minimum of four days per week on-site, and reports directly to the Chief People and Culture Officer. It involves coordinating HR operations, including administrative tasks related to recruitment, onboarding, benefits management, and policy implementation. Demonstrating precision, dedication, and a proactive approach, the HR specialist ensures tasks are accurately and timely completed with minimal oversight, embodying accountability and integrity.Key Responsibilities : Coordinate day-to-day administrative operations of HR team, providing support as needed and demonstrating adaptability in a fast-paced environment. Perform routine tasks required to administer and execute HR programs including, but not limited to, compensation, benefits, leaves of absence, disciplinary matters, disputes, investigations, performance management, recognition, morale, occupational health and safety, training and development, while also managing scheduling needs for various meetings, interviews, trainings, and other HR-related activities. Manage HRIS data using ADP's Workforce Now for data entry, report generation, performance evaluations, and recruitment activities, ensuring accuracy and integrity across all records, and facilitating efficient HR operations. Maintain and organize all physical and digital files accurately, ensuring compliance with applicable legal requirements. Coordinate comprehensive onboarding and offboarding processes, including drafting and sending job offers, initiating background checks, conducting new hire orientation, and managing related administrative tasks. Serve as liaison between employees and management, providing guidance on HR policies, procedures, and leaves of absences, benefits etc., and resolving basic issues as appropriate. Ensure compliance with all applicable federal, state, and local employment laws and regulations, reviewing policies and practices as required, to maintain compliance. Collaborate in development and refinement of HR policies, procedures, and practices in alignment with organizational goals and values. Assist in recruitment efforts, by collaborating with departmental managers, conducting phone screens, and facilitating the hiring of qualified job applicants. Participate in employee disciplinary meetings, terminations, and investigations as required. Complete various HR projects as assigned. Support administration of employee engagement activities and initiatives to promote positive work culture, including organization of various staff appreciation events and facilitation of team-building initiatives. Other duties as assigned.Qualifications: Bachelor's degree in HR Management, Business Administration or related field preferred, plus a minimum of 1-2 years of experience in HR, or equivalent combination of education and experience. Current Human Resources certification such as PHR, SPHR, CP, SCP, or similar, highly preferred. Demonstrated proficiency and extensive experience with ADP's Workforce Now HRIS required. Excellent verbal and written communication skills. Exceptional organizational skills, able to prioritize tasks effectively, and complete them promptly and accurately, with minimal supervision. Proven ability to consistently deliver high-quality work independently, instilling confidence in task and project completion. Proactive problem-solving approach, adept at tackling new challenges as they arise. Strong verbal and written communication skills, with keen attention to detail a must. Thorough knowledge of employment laws and regulations, HR best practices and compliance. Commitment to confidentiality, professionalism, accuracy, and teamwork. Proficiency in Microsoft 365, including Outlook, Teams, SharePoint, as well as Word, Excel, and PowerPoint.About Us:The San Jose Museum of Art (SJMA) is a contemporary art museum dedicated to inclusivity, new thinking, and visionary ideas. Founded in 1969 by artists and community leaders, its dynamic exhibitions, collection, and programs resonate with defining characteristics of San Jose and the Silicon Valleyfrom its rich diversity to its hallmark innovative ethos. The Museum offers lifelong learning for school children and their educators, multigenerational families, creative adults, university students and faculty, and community groups. SJMA is committed to being a borderless museum, essential to creative life throughout the diverse communities of San Jose and beyond.SJMA is accredited by the American Alliance of Museums and is located near the Plaza de Cesar Chavez in downtown San Jose. The Museum serves 100,000 people a year, including 30,000 school children, and is the largest provider of arts education in Santa Clara County.SJMA conducts pre-employment, post-offer background checks in accordance with state and federal law.SJMA offers a competitive benefits plan including medical, dental, vision and paid sick and vacation time. The Museum offers a generous retirement program.SJMA is actively seeking individuals from diverse backgrounds. We deeply appreciate cultural, racial, and ethnic diversity, as well as different gender expressions and abilities. We encourage BIPOC, LGBTQ+, bilingual or multilingual candidates, and individuals with disabilities to apply. As an equal opportunity employer, we at SJMA highly esteem the diversity of individuals and the multitude of ideas, perspectives, insights, and values they contribute to our workplace.Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, SJMA will contact you to schedule an interview. No phone calls, please.Salary range: $35.00-$40.00/hour.#J-18808-Ljbffr

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