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TEMPORARY - UA: Bresnahan-Halstead Center Assistant to the Director

4 months ago

Greeley, United States University of Northern Colorado Full time
POSITION TITLE: TEMPORARY - UA: Bresnahan-Halstead Center Assistant to the Director

COMPENSATION RANGE: 28.00 - 28.00 USD per hour

EMPLOYMENT CLASSIFICATION: Temporary

TARGET HIRE DATE: 6/1/2024

BENEFITS: UNC's Career Hub

To ensure full consideration, applications must be received by 11:59pm (MT) on 06/05/2024.

Position Summary:

This position supports the Director of the Bresnahan-Halstead Center. It requires the ability to work independently and efficiently, to communicate effectively in both written and oral form in:determining appropriate use of resources (personnel, financial,equipment); compiling information, projecting needs, and designing financial/personnel/other reports as needed; and authorizing expenditures according to University/College policies and mission.

Job Duties:

The Assistant to the Director monitors financialexpenditures and obligations of the Bresnahan-Halstead Center, including butnot limited to: determining account to be charged, preparing and processingappropriate paperwork for purchasing materials/supplies, travel, contractualservice agreements (consultants, evaluators, student scholarship/assistantship/tuitionship awards, etc.; follows through on timely and accuratepayment of the above, resolves problems as necessary; compiles and supportsDirector in preparation of budgetary reports (planning, expenditures); and depositsrevenue (checks, credit card, other).
The Assistant to the Director develops and maintainsrecord-keeping systems (filing, computer input, data base maintenance, loggingof information) that manage and generate reports for Bresnahan-Halstead Center.This position will assess the conditions of the employment and determine theappropriate method of contracting, based upon University guidelines(independent contractor, PSA, GA or TA) related to type of service, length ofservice, current/past employment, amount contracted.
The Assistant to the Director communicatesregularly with other University departments and offices that support theactivities and projects of the Center in project completion.This position will compile reports anddocumentation and will submit this work to the College/University whenrequired.The position will also contactoff-campus individuals to determine and negotiate arrangements for retreats andsponsored activities off campus (catering, meeting space, lodging, andtechnical needs); negotiate purchase and payment process with non-UNC vendors, andfollow up with payment resolution for contracted individuals and off-campusvendors.

Minimum Qualifications:

At least a bachelor's degree in business orsimilar, and at least 7 years of experience in working with external andinternal venues to set up conferences (generally 3/year for 60-100participants), including initiation and follow-up of contracts for venue(on-site conference rooms, technology requirements, food and beveragecontracting) and guest speakers (including transportation, lodging);registering participants (processing registration fees, securing lodging);managing registration table on-site; designing and procuring name tags,handouts, etc.; on-site trouble-shooting and problem-solving; andfollow-up/wrap-up of conferences.

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visitUNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears

Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability - to honor the intersectionality of our campus. Please visit UNC's Career Hub to learn more about UNC's commitment to diversity, equity, inclusion, and belonging.

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act, the most recentUniversity of Northern Colorado Annual Campus Security and Fire Safety Reportis available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.

AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University's policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University's Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.