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Account Clerk II

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Oakland, United States Peralta Community College District Full time

Posting Details College Information Peralta/College Information Berkeley City College Berkeley City College (BCC), one of California's 112 community colleges, is centrally located in downtown Berkeley, only 1-1/2 blocks from the U.C. campus. The college's mission is to contribute to the success of all students and to the well-being of the community by offering the best possible education which promises intellectual growth, social mobility, economic development and an understanding of diverse ideas and peoples. BCC is ranked second in the state in the percentage of students who transfer to U.C. Berkeley. BCC serves students who seek general education, transfer to four-year universities, associate degrees and certificates in liberal arts, the sciences, career/technical areas, or foundational skills. BCC students represent a diverse mix of ethnic, cultural and economic backgrounds. Many are the first in their families to attend college. The college is an active partner in local economic development and employment training endeavors and maintains a strong and unique collaboration with U.C. Berkeley. Berkeley City College's world-class faculty has created a student-centered learning community dedicated to academic excellence and student success. They have won distinction in the sciences, arts, English, humanities, multimedia arts, and the social sciences. Position Information Job Title Account Clerk II - BCC (Temporary Position) Time Base 40 hrs/week 12 months/year Compensation Salary Range: $18.06/Hour - $22.83/Hour Position Type Classified Department Business Office (831) City Berkeley State CA Job Description Summary Under general supervision, the Account Clerk II performs journey level accounting clerical work. During peak registration some Saturdays may be required. Duties & Responsibilities Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position. * Performs general cashiering duties. * Receives, validates balances and reviews for accuracy all student fees and updates students' permanent record by fee type. * Prepares daily deposit using computerized invoice system and balances daily to mainframe computer reports. * Maintains records and disburses all financial aid checks and assists supervisor in disbursing financial aid checks. * Disburses all payroll checks: updates payments for students on computer and creates and deletes holds against their records as applicable. * Maintains records, disburses and balances petty cash weekly. * Prepares transcript refunds and aids in analysis of enrollment fee refund. * Prepares financial aid check cancellations utilizing the computerized system and returns checks to District. * Prepares invoices to various agencies for student fees. * Orders supplies. * Orders change through automated banking system. * Retrieves fee information from CRT. * Operates adding and calculating machine, personal computer, credit card machine debit card machine, cash register, printer, and CRT. * Performs other related duties as assigned. Minimum Qualifications 1. Two (2) years of experience in financial or statistical record keeping; or an equivalent combination of training and experience which demonstrates an ability to perform the duties of the position. 2. Basic methods and practices of financial record keeping. 3. Ability to type accurately from a clear copy. A Typing Assessment will be given. A Typing Certificate from public agencies and business schools will be accepted in lieu of the Typing Assessment provided the certificate is not older than one (1) year from the date the certificate was issued. 4. Knowledge of general office clerical work, preferably with emphasis in working with cash. 5. Ability to work cooperatively with others and meet the public in a courteous manner. 6. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students. Desirable Qualifications Knowledge of: * Modern office methods and procedures * Basic methods and practices of financial record-keeping * Operation of account, financial, and statistical record-keeping including elementary book-keeping * Constructing spreadsheets for analysis Ability to: * Perform a variety of financial or statistical record-keeping work of average difficulty involving the use of independent Judgment, accuracy, and speed * Perform clerical work and make arithmetic computations with speed and accuracy * Maintain accurate financial and statistical records * Operate standard office equipment such as adding machine and calculators * Provide information and assistance to students, staff, and members of the general public with courtesy, efficiency and tact * Learn office policies, rules, and practices * Understand and carry out oral and written instructions * Establish and maintain cooperative relationships with those contacted in the course of the work * Assist in the preparation of special reports * Update and maintain a variety of statistical and financial files and records * Work effectively in a climate of ambiguity Environmental Demands * occasional work performed alone * constant work around and with people Other Requirements MENTAL REQUIREMENTS * flexibility or ability to respond to multiple demands PHYSICAL REQUIREMENTS * occasional standing, walking, stooping, kneeling, squatting, and climbing stairs Tools & Equipment Used * computers and standard office machines and equipment * multi-line telephones * department-specific equipment Application Deadline Date ONGOING Open Date 08/25/2023 First Review Date Special Instructions to Applicants APPLICATION PROCEDURES 1. Required documents will include: * Current resume of experience, formal education/training and qualifications. * Copies of supporting credentials, if applicable. * Copies of transcripts from fully accredited colleges or university institutions. (Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.) Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE. Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date. 2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS. 3. Travel expenses for the interview and selection process will be borne by the candidates. 4. Skype and phone interviews are not permitted. Appointment to the position is conditional upon the approval of the Chancellor. CONDITIONS OF EMPLOYMENT Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items: REQUIRED FOR ALL EMPLOYEES Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate. Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location. Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are: 1) A citizen or national of the United States; 2) An alien lawfully admitted for permanent residence in the United States; or 3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States. All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States. District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources. MAY BE REQUIRED Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee. Benefits Information Benefits Information Benefits Information Mission Statement The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships. Applicant Documents Required Documents * Resume Optional Documents * List of References * Other Document * Cover Letter * Transcripts Posting Specific Questions Required fields are indicated with an asterisk (*). * * How did you find out about the position? * Asian Week * California Community College Chancellor's Office website * Career Builder * Chronicle of Higher Education website * Chronicle of Higher Education newspaper * Community College Jobs Website * Community College Times * Craigslist * Diverse Issues in Higher Education * El Mundo * Hispanic Outlook in Higher Education * Indeed.com * Job Fair, Conference or Workshop * Local Newspaper (Oakland Tribune, SF Chronicle, ect) * Oakland Post * Peralta Jobs Website * Walk-In (PCCD Office of Human Resources) * Women in Higher Education * Word of Mouth * 24-Hour Job Line * Other * If you chose "Other" as your answer for the above question, please provide details (Open Ended Question)