Office Manager
4 days ago
R&R Mechanical Services has entrusted Management Business Solutions as a strategic recruitment partner in their pursuit of an Office Manager to join their offices in Grand Rapids, MI. Aligned with R&R Mechanical Services robust talent strategies, we have meticulously structured our processes to adeptly identify, screen, and recruit qualified candidates for this pivotal opening. R&R Mechanical Services, LLC is a trusted mechanical services company based in Grand Rapids, MI, specializing in HVAC, plumbing, and mechanical solutions for residential and commercial clients. With a commitment to quality workmanship and exceptional customer service, we pride ourselves on creating long-lasting relationships with our clients and providing reliable solutions. We are dedicated to delivering top-notch service, fostering a positive workplace, and supporting the growth and success of our employees. SUMMARY: We are looking for a highly organized and detail-oriented Office Manager to oversee all office management and accounting functions. The Office Manager will be responsible for maintaining smooth day-to-day operations, handling financial tasks, and supporting our service team. This role requires excellent organizational skills and the ability to manage multiple priorities, from bookkeeping and payroll to coordinating with technicians and customers. RESPONSIBILITIES: Office Administration& Staff Support: Manages the daily operations of the office, ensuring a productive and efficient work environment. This includes ordering office supplies, managing vendor relationships, and overseeing equipment maintenance and office cleanliness. Serves as the point of contact for administrative and office-related tasks, including organizing meetings, managing company calendars, maintaining office files and records. Manages communication with customers and suppliers, ensuring prompt responses and effective handling of inquiries and complaints. Supports human resources functions by assisting with new hire onboarding, maintaining employee records, and ensuring compliance with HR policies. Coordinates and organizes company events, meetings, and training sessions, including preparing materials and arranging logistics. Supervises administrative staff, delegating tasks as needed and ensuring that office activities run smoothly. Assists leadership with special projects and operational improvements, implementing new systems and processes to improve efficiency. Ensures compliance with health and safety regulations within the office environment. Tracks and records employee hours, ensuring accurate and timely payment of wages, benefits, and associated taxes for 3rd party processing. Oversees direct deposits, wire transfers, and bank deposits. General Bookkeeping & Financial Reporting: Ensures R&Rs operating and bookkeeping system, including the chart of accounts, meets generally accepted accounting standards for the HVAC industry. Coordinates with management, leadership, and the Certified Public Accountant (CPA) to ensure financial processes meet company needs. Systematically records and reconciles revenue and expense transactions, ensuring all income, expenses, and overheads are allocated to the correct job, sales, general, or administrative function. Manages accruals as required and reconciles bank accounts, credit cards, and other accounts at least monthly. Provides support for R&Rs budgeting process and prepares special financial reports for functional managers as needed. Oversees job costing by ensuring labor, materials, and overhead expenses are tied to specific jobs, and compares each completed job to estimates, quotes, and contracts. Prepares monthly, quarterly, and annual financial statements, including Income/P&L Statements, Balance Sheets, and Cash Flow Projections. Generates special reports as needed (cash balances, aged receivables/payables, fixed asset schedules, etc.). Accounts Receivable & Payable: Monitors customer payments and ensures receivables are accurately recorded by customer and profit center. Coordinates invoice distribution and sends customer statements according to a defined schedule, ensuring timely payments. Manages accounts payable by setting up and scheduling payments, ensuring payments align with supplier agreements, purchase orders, or contracts. Initiates and documents collection activity for past-due accounts, collaborating with management to resolve outstanding issues. QUALIFICATIONS: Associates degree in accounting or business administration is preferred.
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Office Manager
4 days ago
Grand Rapids, United States Management Business Solutions Full timeR&R Mechanical Services has entrusted Management Business Solutions as a strategic recruitment partner in their pursuit of an Office Manager to join their offices in Grand Rapids, MI. Aligned with R&R Mechanical Services robust talent strategies, we have meticulously structured our processes to adeptly identify, screen, and recruit qualified candidates for...
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Office Manager
4 weeks ago
Grand Rapids, Michigan, United States Management Business Solutions Full timeWe are seeking a highly organized and detail-oriented Office Manager to oversee all office management and accounting functions for Management Business Solutions.This role requires excellent organizational skills and the ability to manage multiple priorities, from bookkeeping and payroll to coordinating with technicians and customers.The ideal candidate will...
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Office Manager
7 days ago
Grand Rapids, United States The Salvation Army in the Midwest Full timeWelcome and direct visitors Maintain office equipment, order office and janitorial supplies Maintain and submit weekly deposits and invoices for payment Assist with preparing and submitting employment applications Oversee payroll for employees File i Office Manager, Manager, Business Services, Office
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Office Manager
5 days ago
Grand Rapids, United States Management Business Solutions Full timeR&R Mechanical Services has entrusted Management Business Solutions as a strategic recruitment partner in their pursuit of an Office Manager to join their offices in Grand Rapids, MI. Aligned with R&R Mechanical Services' robust talent strategies, we have meticulously structured our processes to adeptly identify, screen, and recruit qualified candidates for...
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Office Manager
4 weeks ago
Grand Rapids, Michigan, United States Consumers Credit Union Full timeJob Summary: We are seeking a highly motivated and experienced Office Manager to join our team at Consumers Credit Union. As an Office Manager, you will be responsible for leading and managing the day-to-day operations of our office, ensuring the growth and performance of the credit union. Key Responsibilities: Supervise and lead office employees to meet...
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Office Manager
1 month ago
Grand Rapids, United States Innovia Wealth Full timeInnovia Wealth is a boutique wealth management firm whose history begins in 2007 with the launch of Strategies Wealth Advisors (SWA). It is our mission to provide expert advice and individualized recommendations built on deep personal relationships. With 200 years of combined experience, our team strives to provide clients with a better wealth management...
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Office Manager
3 weeks ago
Grand Rapids, United States Dondelinger Ford CDJR Full timeDondelinger Ford CDJR is seeking a highly organized and responsible individual for the role of Office Manager. This is a full-time, salaried position in the Accounting & Finance department of the auto industry. The Office Manager will be based in our Grand Rapids, Minnesota location and will play a key role in the overall management of our dealership. This...
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Office Manager
3 weeks ago
Grand Rapids, United States Dondelinger Ford CDJR Full timeDondelinger Ford CDJR is seeking a highly organized and responsible individual for the role of Office Manager. This is a full-time, salaried position in the Accounting & Finance department of the auto industry. The Office Manager will be based in our Grand Rapids, Minnesota location and will play a key role in the overall management of our dealership. This...
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Office Manager
1 month ago
Grand Rapids, Michigan, United States Dondelinger Ford CDJR Full timeJob OpportunityDondelinger Ford CDJR is seeking a highly organized and detail-oriented individual to fill the role of Office Manager. This is a full-time, salaried position in the Accounting & Finance department of the auto industry.Key Responsibilities:Oversee the daily operations of the office, ensuring efficient and accurate processesDevelop and implement...
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Office Manager
5 days ago
Grand Rapids, United States Consumers Credit Union Full timeDescriptionOffice Manager The Consumers Credit Union team is looking to hire a passionate Office Manager in the Grand Rapids market. In this role, you will be responsible for the growth and performance of the credit union office. What you'll be doing: Supervise and lead all office employees to meet office and individual goals. Conduct performance...
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Office Manager
7 days ago
Grand Rapids, United States Consumers Credit Union Full timeDescriptionOffice Manager The Consumers Credit Union team is looking to hire a passionate Office Manager in the Grand Rapids market. In this role, you will be responsible for the growth and performance of the credit union office. What you'll be doing: Supervise and lead all office employees to meet office and individual goals. Conduct performance...
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Office Manager
2 months ago
Grand Rapids, United States CSM Companies, Inc. Full timeDescription "> Michigan Kenworth in Grand Rapids is seeking a talented individual to take on our Office Manager role! This position is ideal for someone who enjoys working in a busy, professional environment. Excellent benefits offered. This is a great opportunity to join a high performing team within a growing and successful dealer group! ...
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Office Operations Manager
4 weeks ago
Grand Rapids, Michigan, United States APPS Paramedical Services Full timeJob Summary:We are seeking an experienced and professional Office Operations Manager to oversee and manage our office operations. The ideal candidate will have excellent organizational and time management skills, strong leadership abilities, and proficiency in Microsoft Office and other office software.Key Responsibilities:• Manage and oversee day-to-day...
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Office Manager
4 weeks ago
Grand Rapids, Michigan, United States Consumers Credit Union Full timeOffice Manager Job SummaryThe Consumers Credit Union is seeking a highly skilled Office Manager to lead the growth and performance of our credit union office in the Grand Rapids market. In this role, you will be responsible for supervising and leading all office employees to meet office and individual goals.Key Responsibilities:Conduct performance appraisals...
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Business Office Manager
6 days ago
Grand Rapids, United States SKLD Beltline Full timeJob DescriptionJob DescriptionDescription:Position Summary:In keeping with our organization's goal of improving the lives of the Residents we serve, the Business Office Manager is responsible for the daily accounting functions of the facility, including financial record keeping, billing, and making financial deposits and withdraws from various accounts....
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Tax Office Operations Manager
4 weeks ago
Grand Rapids, Michigan, United States H&R Block Full timeAbout the Role:We are seeking a highly skilled and motivated individual to join our team as an Associate Team Leader. As a key member of our tax office team, you will be responsible for supporting the Multi-Unit Team Leader and serving as the onsite point of contact for tax office associates and clients.Key Responsibilities:Execute and hold all tax office...
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Office Manager
4 weeks ago
Grand Rapids, Michigan, United States Church World Service Full timeAbout the RoleThe Office Manager is a key position at Church World Service, responsible for overseeing the daily operations of our Grand Rapids office. This role requires a strong leader who can manage staff, promote community involvement, and ensure the successful resettlement of refugees.Key ResponsibilitiesSupervise staff and volunteers to ensure the...
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Office Manager
5 months ago
Grand Rapids, United States Church World Service Full timeOffice Manager - Grand Rapids, MI ID 2024-3283 Category Administrative Position Type Regular Location : Location US-MI-Grand Rapids Telecommute No Work Arrangement Hybrid Base Salary Minimum USD $66,400.00/Yr. Base Salary Maximum USD $80,000.00/Yr. About CWS Imagine waking up every morning with the chance to change someone's life. Imagine...
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Float Business Office Manager
2 months ago
Grand Rapids, United States Ciena Healthcare Southwest Michigan Full timeAre you a business Office Manager (BOM) with experience in skilled nursing accounts receivable? When you join us, you’ll manage the day-to-day office functions and provide assistance to guests and families with billing and insurance questions. At Ciena Healthcare, we take care of you too, with an attractive benefits package including: Competitive...
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Float business office manager
1 month ago
Grand Rapids, United States Ciena Healthcare Southwest Michigan Full timeAre you a business Office Manager (BOM) with experience in skilled nursing accounts receivable?When you join us, you’ll manage the day-to-day office functions and provide assistance to guests and families with billing and insurance questions.At Ciena Healthcare, we take care of you too, with an attractive benefits package including:Competitive payLife...
