Accounting and Officer Manager

2 days ago

Grand Rapids, United States Management Business Solutions, Inc. Full time

SUMMARY: Management Business Solutions is seeking an Accounting and Officer Manager for a client in Grand Rapids, MI. The ideal candidate will be a detail-oriented and highly organized professional responsible for overseeing daily operations, managing financial tasks, and providing support to the service team. This role demands strong organizational abilities and multitasking skills, encompassing bookkeeping, and coordination with technicians and customers.

RESPONSIBILITIES:

  • Perform full-cycle bookkeeping, including AR/AP, general ledger, and job costing.
  • Reconcile bank accounts, credit cards, and vendor statements for accuracy.
  • Prepare monthly, quarterly, and year-end financial reports for management.
  • Monitor cash flow, assist with budgeting, and prepare forecasts.
  • Coordinate with vendors to manage accounts and resolve discrepancies.
  • Handle overdue accounts and work with management to resolve outstanding issues.
  • Oversee office operations to maintain smooth and efficient workflow.
  • Maintain up-to-date financial and administrative records.
  • Assist management with ad-hoc tasks, including organizing meetings, training, events, maintaining office files, and generating reports and data analysis.
  • Support HR operations, including employee onboarding, record-keeping, and compliance with labor laws and regulations.
  • Ensure compliance with state and federal regulations, and accurately track employee hours for timely wage, benefit, and tax payments via third-party processing.
  • Ensure adherence to workplace health and safety standards.

QUALIFICATIONS:

  • An Associate’s degree in Accounting or Business Administration is preferred.
  • 3 years of experience in office management, with a full cycle bookkeeping experience.
  • Comprehensive knowledge of bookkeeping and accounting practices (experience with QuickBooks is preferred).
  • High proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Strong problem-solving, decision-making, communication, and organizational skills.
  • Capable of managing multiple tasks and priorities in a fast-paced environment.
  • Experience in the construction, mechanical services, or similar industry is a plus.
  • Bilingual (English/Spanish) is strongly preferred.

MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER

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