Office Manager
1 month ago
R&R Mechanical Services has entrusted Management Business Solutions as a strategic recruitment partner in their pursuit of an Office Manager to join their offices in Grand Rapids, MI. Aligned with R&R Mechanical Services robust talent strategies, we have meticulously structured our processes to adeptly identify, screen, and recruit qualified candidates for this pivotal opening. R&R Mechanical Services, LLC is a trusted mechanical services company based in Grand Rapids, MI, specializing in HVAC, plumbing, and mechanical solutions for residential and commercial clients. With a commitment to quality workmanship and exceptional customer service, we pride ourselves on creating long-lasting relationships with our clients and providing reliable solutions. We are dedicated to delivering top-notch service, fostering a positive workplace, and supporting the growth and success of our employees. SUMMARY: We are looking for a highly organized and detail-oriented Office Manager to oversee all office management and accounting functions. The Office Manager will be responsible for maintaining smooth day-to-day operations, handling financial tasks, and supporting our service team. This role requires excellent organizational skills and the ability to manage multiple priorities, from bookkeeping and payroll to coordinating with technicians and customers. RESPONSIBILITIES: Office Administration& Staff Support: Manages the daily operations of the office, ensuring a productive and efficient work environment. This includes ordering office supplies, managing vendor relationships, and overseeing equipment maintenance and office cleanliness. Serves as the point of contact for administrative and office-related tasks, including organizing meetings, managing company calendars, maintaining office files and records. Manages communication with customers and suppliers, ensuring prompt responses and effective handling of inquiries and complaints. Supports human resources functions by assisting with new hire onboarding, maintaining employee records, and ensuring compliance with HR policies. Coordinates and organizes company events, meetings, and training sessions, including preparing materials and arranging logistics. Supervises administrative staff, delegating tasks as needed and ensuring that office activities run smoothly. Assists leadership with special projects and operational improvements, implementing new systems and processes to improve efficiency. Ensures compliance with health and safety regulations within the office environment. Tracks and records employee hours, ensuring accurate and timely payment of wages, benefits, and associated taxes for 3rd party processing. Oversees direct deposits, wire transfers, and bank deposits. General Bookkeeping & Financial Reporting: Ensures R&Rs operating and bookkeeping system, including the chart of accounts, meets generally accepted accounting standards for the HVAC industry. Coordinates with management, leadership, and the Certified Public Accountant (CPA) to ensure financial processes meet company needs. Systematically records and reconciles revenue and expense transactions, ensuring all income, expenses, and overheads are allocated to the correct job, sales, general, or administrative function. Manages accruals as required and reconciles bank accounts, credit cards, and other accounts at least monthly. Provides support for R&Rs budgeting process and prepares special financial reports for functional managers as needed. Oversees job costing by ensuring labor, materials, and overhead expenses are tied to specific jobs, and compares each completed job to estimates, quotes, and contracts. Prepares monthly, quarterly, and annual financial statements, including Income/P&L Statements, Balance Sheets, and Cash Flow Projections. Generates special reports as needed (cash balances, aged receivables/payables, fixed asset schedules, etc.). Accounts Receivable & Payable: Monitors customer payments and ensures receivables are accurately recorded by customer and profit center. Coordinates invoice distribution and sends customer statements according to a defined schedule, ensuring timely payments. Manages accounts payable by setting up and scheduling payments, ensuring payments align with supplier agreements, purchase orders, or contracts. Initiates and documents collection activity for past-due accounts, collaborating with management to resolve outstanding issues. QUALIFICATIONS: Associates degree in accounting or business administration is preferred.
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Office Manager
1 month ago
Grand Rapids, United States Management Business Solutions Full timeR&R Mechanical Services has entrusted Management Business Solutions as a strategic recruitment partner in their pursuit of an Office Manager to join their offices in Grand Rapids, MI. Aligned with R&R Mechanical Services robust talent strategies, we have meticulously structured our processes to adeptly identify, screen, and recruit qualified candidates for...
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Office Manager
2 months ago
Grand Rapids, United States Dondelinger Ford CDJR Full timeDondelinger Ford CDJR is seeking a highly organized and responsible individual for the role of Office Manager. This is a full-time, salaried position in the Accounting & Finance department of the auto industry. The Office Manager will be based in our Grand Rapids, Minnesota location and will play a key role in the overall management of our dealership. This...
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Office Manager
2 months ago
Grand Rapids, United States Dondelinger Ford CDJR Full timeDondelinger Ford CDJR is seeking a highly organized and responsible individual for the role of Office Manager. This is a full-time, salaried position in the Accounting & Finance department of the auto industry. The Office Manager will be based in our Grand Rapids, Minnesota location and will play a key role in the overall management of our dealership. This...
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Office Manager
1 month ago
Grand Rapids, United States Consumers Credit Union Full timeDescriptionOffice Manager The Consumers Credit Union team is looking to hire a passionate Office Manager in the Grand Rapids market. In this role, you will be responsible for the growth and performance of the credit union office. What you'll be doing: Supervise and lead all office employees to meet office and individual goals. Conduct performance...
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Office Manager
1 month ago
Grand Rapids, United States Consumers Credit Union Full timeDescriptionOffice Manager The Consumers Credit Union team is looking to hire a passionate Office Manager in the Grand Rapids market. In this role, you will be responsible for the growth and performance of the credit union office. What you'll be doing: Supervise and lead all office employees to meet office and individual goals. Conduct performance...
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Office Manager
3 months ago
Grand Rapids, United States CSM Companies, Inc. Full timeDescription "> Michigan Kenworth in Grand Rapids is seeking a talented individual to take on our Office Manager role! This position is ideal for someone who enjoys working in a busy, professional environment. Excellent benefits offered. This is a great opportunity to join a high performing team within a growing and successful dealer group! ...
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Accounting and Officer Manager
2 weeks ago
Grand Rapids, United States Management Business Solutions, Inc. Full timeSUMMARY: Management Business Solutions is seeking an Accounting and Officer Manager for a client in Grand Rapids, MI. The ideal candidate will be a detail-oriented and highly organized professional responsible for overseeing daily operations, managing financial tasks, and providing support to the service team. This role demands strong organizational...
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Office Management Coordinator
3 weeks ago
Grand Rapids, Minnesota, United States SERVPRO of Preferred Fire and Water, LLC Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to join our team at SERVPRO of Preferred Fire and Water, LLC. This role offers a salary range of $45,000 - $60,000 per year and requires 1-3 years of administrative experience in an office setting.Key ResponsibilitiesAnswer phones, respond to customer inquiries, and maintain accurate...
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Office Operations Manager
1 day ago
Grand Rapids, Michigan, United States Fishbeck, Inc. Full timeAbout the OpportunityWe are seeking an experienced Office Operations Manager to join our team at Fishbeck, Inc. in Grand Rapids, MI.This is a key role that requires high-level administrative support for our Sales & Marketing Department, interacting with a diverse group of clients, visitors, and internal professionals.Job Summary:The selected candidate will...
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Office Operations Manager
1 day ago
Grand Rapids, Michigan, United States REHAU Incorporated Full timeFurniture Division Administrative AssistantJoin our team at REHAU Incorporated as an Administrative Assistant supporting our Furniture Division in Grand Rapids, MI. As a key member of our team, you will provide exceptional administrative support to our division.Main ResponsibilitiesProvide administrative support to our Furniture Division team.Manage multiple...
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Front Office Operations Manager
3 weeks ago
Grand Rapids, Michigan, United States Lodgco Hospitality Full timeHotel Front Desk Supervisor RoleThe Canopy by Hilton, a contemporary boutique hotel in the heart of Downtown Grand Rapids, seeks an experienced Front Office Supervisor to lead our front desk operations.This role is ideal for individuals with a strong background in hotel front office management and excellent leadership skills. As a key member of our team, you...
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Executive Office Manager for Nursing Services
3 weeks ago
Grand Rapids, Michigan, United States Mary Free Bed Rehabilitation Full timeJob Summary: We are seeking an exceptional Executive Office Manager for Nursing Services to join our team at Mary Free Bed Rehabilitation. In this role, you will provide administrative support to the Directors of Inpatient Nursing, Therapy, and Respiratory therapy, ensuring smooth operations and effective communication within the nursing administration...
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Grand Rapids, Michigan, United States APPS Paramedical Services Full timeJob OverviewA leading provider of paramedical exams in Western Michigan seeks a highly skilled and organized Assistant Office Manager to join their team. In this role, you will play a critical part in ensuring the smooth operation of our offices, overseeing administrative tasks, and coordinating with medical professionals.About APPS Paramedical ServicesWe...
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Office Manager
6 months ago
Grand Rapids, United States Church World Service Full timeOffice Manager - Grand Rapids, MI ID 2024-3283 Category Administrative Position Type Regular Location : Location US-MI-Grand Rapids Telecommute No Work Arrangement Hybrid Base Salary Minimum USD $66,400.00/Yr. Base Salary Maximum USD $80,000.00/Yr. About CWS Imagine waking up every morning with the chance to change someone's life. Imagine...
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Float Business Office Manager
3 months ago
Grand Rapids, United States Ciena Healthcare Southwest Michigan Full timeAre you a business Office Manager (BOM) with experience in skilled nursing accounts receivable? When you join us, you’ll manage the day-to-day office functions and provide assistance to guests and families with billing and insurance questions. At Ciena Healthcare, we take care of you too, with an attractive benefits package including: Competitive...
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Float Business Office Manager
2 months ago
Grand Rapids, United States Ciena Healthcare Southwest Michigan Full timeAre you a business Office Manager (BOM) with experience in skilled nursing accounts receivable? When you join us, you’ll manage the day-to-day office functions and provide assistance to guests and families with billing and insurance questions. At Ciena Healthcare, we take care of you too, with an attractive benefits package including: Competitive pay ...
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Float Business Office Manager
2 months ago
Grand Rapids, United States Ciena Healthcare Southwest Michigan Full timeAre you a business Office Manager (BOM) with experience in skilled nursing accounts receivable? When you join us, you’ll manage the day-to-day office functions and provide assistance to guests and families with billing and insurance questions.At Ciena Healthcare, we take care of you too, with an attractive benefits package including: Competitive pay Life...
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Manager, Office
1 month ago
Grand Rapids, United States Unavailable Full timePosition Details Bilingual Strongly Preferred, fluent in spanish, swahili, or kinyarwanda We are seeking a highly organized and proactive Office Manager to join our team. Are you experienced in overseeing daily office activities and coordinating with various departments? Are you comfortable in communicating with staff & contractors? Welcome to Samaritas...
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Float Business Office Manager
2 weeks ago
Grand Rapids, United States Ciena Healthcare Southwest Michigan Full timeAre you a business Office Manager (BOM) with experience in skilled nursing accounts receivable? When you join us, youll manage the day-to-day office functions and provide assistance to guests and families with billing and insurance questions.At Ciena Healthcare, we take care of you too, with an attractive benefits package including:Competitive payLife...
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Float Business Office Manager
2 weeks ago
Grand Rapids, United States Ciena Healthcare Southwest Michigan Full timeAre you a business Office Manager (BOM) with experience in skilled nursing accounts receivable? When you join us, youll manage the day-to-day office functions and provide assistance to guests and families with billing and insurance questions.At Ciena Healthcare, we take care of you too, with an attractive benefits package including:Competitive payLife...
